Surgery Scheduler -- Procedure Scheduling - Phone PAT -- Dover Building

Charleston Area Medical Center; Charleston (WV); On-site; USD 32,000 - 42,000; Full time

Job summary

Charleston Area Medical Center is seeking a Scheduling Specialist to handle Central Scheduling based calls and coordinate outpatient procedure scheduling for participating departments. The role requires gathering clinical history and documenting it in the scheduling system, with attention to accuracy and efficiency.

The ideal candidate will have a High School Diploma or GED and formal medical terminology training, plus experience in healthcare settings.

Qualifications

• High school diploma or GED required with formal medical terminology training.
• 2 years in health care or related field; substitution options described in the posting.

Responsibilities

• Staff Central Scheduling telephone lines.
• Field telephone calls, answer questions and obtain information concerning scheduling of outpatient procedures and schedule appointments.
• Obtain pertinent clinical history prior to scheduling exam and document in Central Scheduling software.
• Maintain medical terminology skills necessary for capturing clinical history.
• Identify inefficiencies in utilization within participating departments.
• Data entry of scheduling information in Central Scheduling software.
• Initiate follow-up with customers including physicians, staff and departments; provide patient prep instructions.
• Use multiple databases and systems for scheduling.
• Promote Central Scheduling through health promotion seminars and community outreach.
• Maintain contact with CAMC departments and affiliates.
• Maintain accurate, legible records; keep area organized.
• Conduct inventory of supplies and equipment as needed.
• Use cost-effective measures.
• Prepare schedules for all outpatient procedures.

Skills

Customer service

Data entry

Medical terminology

Telephone etiquette

Education

High School Diploma or GED

Formal training in Medical Terminology

Tools

Central Scheduling software

Job description

Job Summary

Responsible for handling Central Scheduling based calls and coordinating the scheduling of appointments for outpatient procedures for participating departments by physicians, physician office staff, patients and other customers.

Responsibilities

• Staff Central Scheduling telephone lines.
• Field telephone calls, answer questions and obtain information concerning the scheduling of outpatient procedures and schedule appointments in a professional, efficient manner.
• Obtain pertinent and necessary clinical history prior to scheduling exam and document this information appropriately within the Central Scheduling software package.
• Maintain medical terminology skills necessary for capturing clinical history.
• Identify areas, within the scope of Central Scheduling participating departments, where potential inefficiencies in utilization may occur.
• Data entry of scheduling related information using Central Scheduling specific software.
• Initiate follow-up (i.e. schedules) to customers including physicians, physician office staff, patients and participating departments. Provide instructions concerning patient preparation.
• Utilize multiple computerized databases and systems for scheduling of patients.
• Promote Central Scheduling by participating in health promotion seminars, conferences and/or community outreach activities.
• Maintain contact with all CAMC departments and affiliates participating in the centralized scheduling initiative.
• Maintain accurate, legible, up-to-date records.
• Keep work area and supply area organized.
• May be required to conduct inventory of supplies and equipment to ensure that necessary items are available or have been ordered and received.
• Utilize cost effective measures.
• Prepare schedules for all outpatient procedures associated with participating departments.

Knowledge, Skills & Abilities

Patient Group Knowledge (Only applies to positions with direct patient contact)The employee must possess/obtain (by the end of the orientation period) and demonstrate the knowledge and skills necessary to provide developmentally appropriate assessment, treatment or care as defined by the department’s identified patient ages. Specifically the employee must be able to demonstrate competency in: 1) ability to obtain and interpret information in terms of patient needs; 2) knowledge of growth and development; and 3) understanding of the range of treatment needed by the patients.

Common Duties and Responsibilities (Essential duties common to all positions)

1. Maintain and document all applicable required education.
2. Demonstrate positive customer service and co-worker relations.
3. Comply with the company's attendance policy.
4. Participate in the continuous, quality improvement activities of the department and institution.
5. Perform work in a cost effective manner.
6. Perform work in accordance with all departmental pay practices and scheduling policies, including but not limited to, overtime, various shift work, and on-call situations.
7. Perform work in alignment with the overall mission and strategic plan of the organization.
8. Follow organizational and departmental policies and procedures, as applicable.
9. Perform related duties as assigned.

Education

High School Diploma or GED (Required). Education: Formalized Training in Medical Terminology. Experience: 2 years in health care or related field. Substitution: 1 year current continuous employment using/working knowledge, may substitute for proof of formal training in medical terminology and 2 years related experience.

Credentials

No Certification, Competency or License Required

Work Schedule

Days

Status

Full Time Regular

Location

Document Center Building

US:WV:Charleston

Salary

Negotiable

Talent Acquisition Specialist

Chet A. Harless [e-mail]

Category

Administrative/Clerical

Post Date

09/17/2026