Administrative Assistant 2-Cardiovascular Medicine

The Ohio State University; Columbus (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

The Administrative Assistant 2 at The Ohio State University supports specialized clinical scheduling for the Division of Cardiovascular Medicine within Internal Medicine. You will manage provider templates, maintain clinic schedules, and coordinate vacations, cancellations, and communications with internal scheduling partners to ensure efficient patient access.

You will act as a scheduling liaison among the Division, Central Scheduling, IHIS, Cadence, and leadership to promote smooth clinical

Qualifications

• Experience coordinating and maintaining physician/provider clinical schedules.
• Ability to manage provider templates and clinic schedules in scheduling systems.
• Coordinate provider vacations and clinic cancellations.
• Communicate scheduling information with internal partners.

Responsibilities

• Provide clinical scheduling support to maintain provider and clinic coverage.
• Maintain provider templates, block schedules, and clinic schedules in scheduling systems.
• Coordinate provider time away, clinic cancellations, and reschedules.
• Respond to scheduling inquiries and coordinate with internal partners.

Skills

Clinical scheduling

Communication

Scheduling systems

Team coordination

Tools

IHIS

Cadence

Scheduling systems

Job description

Job Title:Administrative Assistant 2-Cardiovascular MedicineDepartment:Medicine | IM Cardiovascular MedicineCardiovascular Medicine Access: Administrative Assistant 2

The Administrative Assistant 2 provides specialized clinical scheduling support for the Division of Cardiovascular Medicine within the Department of Internal Medicine. This role supports accurate and timely scheduling workflows through provider template management, clinic schedule maintenance, vacation-related schedule coordination, clinic cancellation support, and communication with internal scheduling partners. The position serves as a scheduling liaison among the Division, Central Scheduling, IHIS, Cadence, division access leadership, and other appropriate partners to help maintain efficient clinical operations and patient access.

Job Description

The Administrative Assistant 2 is responsible for coordinating and maintaining physician and provider clinical schedules across assigned service areas, including outpatient clinics, inpatient service coverage, procedural areas, call schedules, and special programs. This position develops, updates, modifies, and verifies provider templates, block schedules, and clinic schedules within applicable scheduling systems to ensure accuracy, appropriate provider coverage, and alignment with immediate operational needs, long-range scheduling plans, division and departmental guidelines, and patient access expectations. The role also coordinates provider vacation requests and related clinic schedule adjustments, including clinic cancellations, reschedules, template updates, and timely communication of changes to appropriate scheduling partners. In collaboration with the Division, Central Scheduling, IHIS, Cadence, division access leadership, and other appropriate stakeholders, this position reviews and triages scheduling-related correspondence, responds to routine scheduling inquiries, assists with resolving clinical scheduling concerns, and helps promote continuity of clinical operations and patient access.

Tasks

• 40% – Clinical Scheduling Support: Supports accurate provider and clinic schedules to maintain coverage and patient access.
• 25% – Schedule and Template Maintenance: Maintains provider templates, block schedules, and clinic schedules in scheduling systems.
• 20% – Schedule Changes and Time Away Coordination: Processes provider availability changes, time away, clinic cancellations, and reschedules.
• 15% – Scheduling Communication and Coordination: Responds to scheduling inquiries, monitors correspondence, and coordinates with internal partners.

Additional Information

Location: Davis Heart and Lung Research Institute (0113) Position Type: Regular Scheduled Hours: 40 Shift: First Shift Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.