Scheduling Coordinator

Payne & Dolan, Inc.; Waukesha (WI); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive compensation

Employer-paid medical plan

Dental, vision, and life insurance

Flex Spending Account

Employee Assistance Program

Company-paid disability coverage

Paid parental leave

Generous PTO and holidays

Profit sharing

Training and professional development

Job summary

Payne & Dolan, Inc. is seeking a dedicated individual to manage daily construction schedules in Waukesha, Wisconsin. The role involves coordinating various equipment and ensuring efficient communication with project managers to optimize construction processes.

The ideal candidate has a high school diploma, proficient computer skills, and the ability to multitask. An understanding of road construction is preferred. Benefits include competitive compensation, employer-paid medical plans, and generous PTO.

Qualifications

• High school diploma required.
• Ability to multitask.
• Proficient computer skills in Microsoft products.
• Valid driver’s license and satisfactory driving record.
• Clear communication and teamwork skills; professional under pressure.

Responsibilities

• Produce and communicate daily construction schedules.
• Coordinate equipment and trucking for project requirements.
• Generate daily schedules for crews in southern Wisconsin.
• Maintain open communication with project managers and supervisors.
• Participate in bi-weekly scheduling meetings.

Skills

Multitasking

Proficient in Microsoft products

Clear communication

Teamwork skills

Integrity

Road construction experience

Scheduling or logistics experience in construction

Education

High school diploma

Bachelor's or associate's degree, trade school, or equivalent technical training

Job description

Walbec Group is a construction materials and services provider in the Midwest.

Responsibilities

• Produce, manage and communicate daily construction schedules under the direction of the Logistics Manager and Area Management team.
• Coordinate equipment, plants, and third‑party trucking to support project requirements.
• Generate daily schedules for crews in southern Wisconsin, including labor, materials and equipment as directed by superintendents.
• Work with Parisi transportation to schedule and ensure efficient transport of floating equipment, graders, loaders, rollers and other heavy equipment.
• Create and update a rolling two‑week schedule and post it electronically for daily access.
• Maintain the master schedule and long‑range schedule.
• Collect project data from local project management staff and superintendents to produce efficient and cost‑effective schedules.
• Schedule, monitor and track the Walbec floating equipment pool.
• Coordinate use and long‑range needs with Parisi superintendents.
• Maintain open communication with Parisi field/aggregate supervisors, technical services, area managers and project managers to ensure crew availability and scheduling efficiency.
• Participate in bi‑weekly scheduling meetings with superintendents and managers.
• Serve as a resource to project managers and superintendents to ensure timely and efficient project completion.
• Coordinate with scheduling managers from other Walbec business units for optimal use of crews and equipment.
• Coordinate traffic control needs, including equipment location, duration and pickup for efficient planning.
• Monitor crew personnel hours of service upon request by Area Management.
• Perform other related duties as required.

Qualifications

• High school diploma required.
• Ability to multitask.
• Proficient computer skills in Microsoft products.
• Valid driver’s license and satisfactory driving record.
• Clear communication and teamwork skills; professional under pressure; integrity.
• Preferred: road construction experience.
• Bachelor’s, associate’s, trade school, or equivalent technical training.
• Ability to troubleshoot, adapt, improve processes, and stay organized and detail‑focused.
• Experience scheduling or logistics in construction preferred.

Benefits

• Competitive compensation aligned with industry standards.
• Employer‑paid medical plan with HRA contribution (eligibility requirements).
• Dental, vision and life insurance.
• Flex Spending Account (FSA).
• Employee Assistance Program (EAP).
• Company‑paid short and long‑term disability coverage.
• Paid parental leave.
• Generous PTO and paid holidays.
• Profit sharing.
• Robust Walbec training and professional development program.
• Ongoing career growth opportunities.

We are an Equal Employment Opportunity (EEO) and affirmative action employer, and it is our practice to provide equal employment opportunities to all qualified applicants. In addition, it is the policy of the Company to comply with applicable federal, state and local laws governing nondiscrimination in employment in each locality in which the Company has employees. Women and minorities are encouraged to apply.