Scheduling Coordinator

Walbec Group; Madison (WI); On-site; Full time

Benefits offered by this job

Competitive compensation

Employer Paid Medical Plan with HRA contribution

Job summary

A regional construction firm is seeking an organized Scheduling Coordinator to manage daily schedules for crews in Madison, Wisconsin. This role involves maintaining the master schedule, coordinating equipment use, and ensuring effective communication with project managers. The ideal candidate will have a high school diploma, multi-tasking skills, and proficiency in Microsoft products. Road construction experience and additional technical training are preferred. The position offers competitive compensation and an employer-paid medical plan.

Qualifications

• Ability to communicate clearly and work effectively with diverse team members.
• Valid Driver's License and satisfactory driving record.
• Experience in a logistics environment preferred, especially in construction.

Responsibilities

• Generate daily schedules for crews and maintain an up-to-date master schedule.
• Coordinate use of floating equipment and monitor personnel hours.
• Assist in scheduling transportation of heavy equipment.

Skills

Multi-tasking

Proficient in Microsoft Products

Effective communication

Team collaboration

Education

High School Diploma

Bachelor's degree or equivalent technical training

Job description

* Generating a daily schedule for Crews in southern Wisconsin including labor, materials, and equipment as dictated by superintendents.* Create a rolling two-week schedule (updated as changes occur) and create an electronic posting of the updated schedule accessible daily* Assist in keeping the master schedule up to date including ling range schedule.* Work directly with the local project management staff and superintendents to collect project data to ensure an efficient and cost-effective schedule* Assist in scheduling, monitoring, and tracking Walbec floating equipment pool. Coordinate use and long-range needs with Parisi superintendents* Maintain open lines of communication with Parisi field/aggregate supervisors, technical services, area managers and project managers to ensure customer satisfaction regarding crew availability and scheduling efficiency* Work with Superintendents and Managers in bi-weekly scheduling meetings.* Create an open working relationship, assist and be a resource to all project managers and superintendents to ensure that all their projects can be completed in a timely & efficient manner.* Coordinate with the scheduling manager(s) from other Walbec business units for most efficient use of crews and equipment* Coordinate traffic control needs, including but not limited to equipment, location, duration and pick up, to assist in efficient planning and scheduling* Monitor crew personnel hours of service as requested by Area Management* Other related duties as requiredWork with Parisi transportation to assist in scheduling and ensure the most efficient transport of floating equipment, graders, loaders, rollers, and other heavy equipment moves.**Requirements:*** High School Diploma* Ability to multi-task required* Proficient computer skills in Microsoft Products* Valid Driver's License and satisfactory driving record* Ability to communicate clearly and work effectively with a variety of team members, leadership, and external partners* Work effectively as part of a team, stay professional under pressure, and consistently act with integrityPreferred:* Road construction experience* Bachelors, associates, trade school or equivalent technical training* Ability to troubleshoot issues, adjust to changing conditions, improve processes, and stay highly organized and detailed focused.* Experience scheduling or participating in a logistics environment, preferably in a construction related setting**The Benefits:** Competitive compensation aligned with industry standards Employer Paid Medical Plan with HRA contribution (eligibility requirements)