Scheduling Coordinator

Construction Resources Management; Madison (WI); On-site; Full time

Benefits offered by this job

Competitive compensation

Employer Paid Medical Plan

Dental, Vision, and Life Insurance

Flex Spending Account (FSA)

Employee Assistance Program (EAP)

Company-paid disability coverage

Paid parental leave

Generous PTO and paid holidays

Profit sharing

Ongoing career growth opportunities

Job summary

A leading construction firm based in the Midwest is seeking a Construction Scheduler. In this role, you will help manage daily construction schedules, coordinate resources, and maintain open communication with project teams. The ideal candidate has a high school diploma, strong multitasking abilities, and proficiency in Microsoft products. This position includes diverse responsibilities within a professional team environment aimed at ensuring project efficiency and customer satisfaction.

Qualifications

• High School Diploma is required.
• Ability to multi-task and work effectively under pressure.
• Proficient computer skills in Microsoft Products.

Responsibilities

• Generate daily schedules for crews.
• Coordinate with transportation for efficient equipment movement.
• Create and maintain a rolling two-week schedule.
• Assist in project data collection for scheduling.
• Maintain communication with project managers and superintendents.

Skills

Ability to multi-task

Proficient computer skills in Microsoft Products

Effective communication

Teamwork

Integrity under pressure

Education

High School Diploma

Job description

Job Description

Walbec produces high-quality construction materials and delivers unparalleled professional design, engineering and construction services at its six companies, including Payne and Dolan, Northeast Asphalt, Zenith Tech, Parisi, Premier Concrete, and Construction Resources Management. Whether building bridges, stabilizing shorelines, rehabilitating structures, or providing site engineering and construction solutions for solar, Walbec is your bridge to expertise in construction and engineering.

With safety and ethics at the core of everything we do, our experienced professionals are hard at work on commercial and industrial sites throughout the Midwest.

The Position

Under the direction of the Logistics Manager and Area Management team, the Construction Scheduler will be responsible for producing, managing and communicating daily construction schedules to ensure projects run efficiently. Along with the daily schedule they will coordinate equipment, plants, and third-party trucking in the best interest of Walbec.

Responsibilities

• Generating a daily schedule for Crews in southern Wisconsin including labor, materials, and equipment as dictated by superintendents.
• Work with Parisi transportation to assist in scheduling and ensure the most efficient transport of floating equipment, graders, loaders, rollers, and other heavy equipment moves.
• Create a rolling two-week schedule (updated as changes occur) and create an electronic posting of the updated schedule accessible daily.
• Assist in keeping the master schedule up to date including ling range schedule.
• Work directly with the local project management staff and superintendents to collect project data to ensure an efficient and cost-effective schedule.
• Assist in scheduling, monitoring, and tracking Walbec floating equipment pool. Coordinate use and long-range needs with Parisi superintendents.
• Maintain open lines of communication with Parisi field/aggregate supervisors, technical services, area managers and project managers to ensure customer satisfaction regarding crew availability and scheduling efficiency.
• Work with Superintendents and Managers in bi-weekly scheduling meetings.
• Create an open working relationship, assist and be a resource to all project managers and superintendents to ensure that all their projects can be completed in a timely & efficient manner.
• Coordinate with the scheduling manager(s) from other Walbec business units for most efficient use of crews and equipment.
• Coordinate traffic control needs, including but not limited to equipment, location, duration and pick up, to assist in efficient planning and scheduling.
• Monitor crew personnel hours of service as requested by Area Management.
• Other related duties as required.

Requirements

• High School Diploma
• Ability to multi-task required
• Proficient computer skills in Microsoft Products
• Valid Driver's License and satisfactory driving record
• Ability to communicate clearly and work effectively with a variety of team members, leadership, and external partners
• Work effectively as part of a team, stay professional under pressure, and consistently act with integrity

Preferred

• Road construction experience
• Bachelors, associates, trade school or equivalent technical training
• Ability to troubleshoot issues, adjust to changing conditions, improve processes, and stay highly organized and detailed focused.
• Experience scheduling or participating in a logistics environment, preferably in a construction related setting

Benefits

• Competitive compensation aligned with industry standards
• Employer Paid Medical Plan with HRA contribution (eligibility requirements)
• Dental, Vision, and Life Insurance
• Flex Spending Account (FSA)
• Employee Assistance Program (EAP)
• Company-paid short and long-term disability coverage
• Paid parental leave
• Generous PTO and paid holidays
• Profit sharing
• Robust Walbec training and professional development program
• Ongoing career growth opportunities

We are an Equal Employment Opportunity (EEO) and affirmative action employer, and it is our practice to provide equal employment opportunities to all qualified applicants. In addition, it is the policy of the company to comply with applicable federal, state and local laws governing nondiscrimination in employment in each locality in which the company has employees. Women and minorities are encouraged to apply!