Scheduling Assistant (Entry Level)

Morgan & Morgan, P.A.; Fort Lauderdale (FL); On-site; USD 24,000 - 34,000; Full time

Job summary

Morgan & Morgan, P.A. in Fort Lauderdale is seeking a detail-oriented paralegal scheduling assistant to support attorneys and legal teams on litigation matters.

The role works closely with a Paralegal and Legal Assistant, handling calendar coordination, depositions, meetings, and notices, ensuring timeliness and accuracy in client communications. This on-site position features a competitive hourly rate of $21 with full-time benefits; candidate must have strong typing, multi-tasking, and

Qualifications

• High school diploma or GED is required; college preferred.
• Ability to communicate effectively with clients.
• Used to adapting in an ever-changing environment and handling multiple priorities.
• Excellent oral communication with an outgoing personality.
• Able to multitask and learn quickly.
• Must thrive in a team environment.
• Reliable and dependable Excellent comprehension and critical-thinking skills.
• Ability to type at least 35 WPM with excellent writing skills while navigating through multiple software applications.
• Organized
• Familiar with Microsoft Office
• Prior business/medical scheduling experience is preferred but not a prerequisite. This role is on-site, which gives you the chance to be fully immersed in the work and gain direct experience alongside the team.

Responsibilities

• Assist attorneys with scheduling of depositions, doctor conferences, private mediations, and any other requested event.
• Coordinate the rescheduling of auto-set Court conferences to avoid time conflicts for each attorney.
• Work closely with each attorney’s team to make sure that litigation events are coordinated on a timely basis and documented in each attorney’s calendar/file
• Prepare formal Notices for events
• Review each attorney’s Court docket to make sure that events are confirmed and on each attorney’s calendar on a timely basis.
• Confirm scheduled events with clients.
• Send letters to clients in a timely manner to ensure they are aware of upcoming events.
• Help with overflow if needed.
• Enter new roles in the system
• Upload necessary documents to the client’s file
• Performs other related duties as assigned to meet the needs of the business.

Skills

Communication

Multitasking

Typing 35 WPM

Team player

Organization

Client communication

Education

High school diploma or GED

College preferred

Tools

Microsoft Office

Job description

At Morgan & Morgan, the work we do matters. For millions of Americans, we’re their last line of defense against insurance companies, large corporations or defective goods. From attorneys in all 50 states, to client support staff, creative marketing to operations teams, every member of our firm has a key role to play in the winning fight for consumer rights. Our over 6,000 employees are all united by one mission: For the People.

This role will work closely with a Paralegal and Legal Assistant on work pertaining to the litigation of a case. Successful candidates will be responsible for areas including but not limited to the following.

Pay is 21.00 p/h

Responsibilities

• Assist attorneys with scheduling of depositions, doctor conferences, private mediations, and any other requested event.
• Coordinate the rescheduling of auto-set Court conferences to avoid time conflicts for each attorney.
• Work closely with each attorney’s team to make sure that litigation events are coordinated on a timely basis and documented in each attorney’s calendar/file
• Prepare formal Notices for events
• Review each attorney’s Court docket to make sure that events are confirmed and on each attorney’s calendar on a timely basis.
• Confirm scheduled events with clients.
• Send letters to clients in a timely manner to ensure they are aware of upcoming events.
• Help with overflow if needed.
• Enter new roles in the system
• Upload necessary documents to the client’s file

Performs other related duties as assigned to meet the needs of the business.

Qualifications

• High school diploma or GED is required; college preferred
• Ability to communicate effectively with clients
• Used to adapting in an ever-changing environment and handling multiple priorities
• Excellent oral communication with an outgoing personality
• Able to multitask and learn quickly
• Must thrive in a team environment
• Reliable and dependableExcellent comprehension and critical-thinking skills
• Ability to type at least 35 WPM with excellent writing skills while navigating through multiple software applications
• Organized
• Familiar with Microsoft Office
• Prior business/medical scheduling experience is preferred but not a prerequisite. This role is on-site, which gives you the chance to be fully immersed in the work and gain direct experience alongside the team.

Morgan & Morgan is a leading personal injury law firm dedicated to protecting the people, not the powerful. This success starts with our staff. For full-time employees, we offer an excellent benefits package including medical and dental insurance, 401(k) plan, paid time off and paid holidays.

Equal Opportunity Statement

Morgan & Morgan provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

E-Verify

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.

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