Legal Calendar Clerk

HACH & ROSE, LLP; New York (NY); Remote; USD 33,000 - 36,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Profit sharing

Training & development

401(k)

Job summary

HACH & ROSE, LLP in New York seeks an experienced Legal Calendar Clerk to manage scheduling and coordination of case events, ensuring deadlines are met. The role requires proactive communication with clients, attorneys, and court reporters, and proficiency in legal software.

Ideal candidates will have strong organizational skills, the ability to handle multiple deadlines, and a willingness to take on new tasks to improve processes. Remote work is available with a full-time schedule.

Qualifications

• Prior experience in a legal support or calendaring role preferred.
• Excellent organizational and time management skills.
• Strong written and verbal communication.
• Familiarity with legal case management software; SmartAdvocate a plus.
• Ability to manage multiple deadlines in a fast-paced environment.

Responsibilities

• Coordinate depositions with attorneys, clients, witnesses, and court reporters.
• Maintain records of all scheduled depositions and update case calendars.
• Calendar maintenance for depositions, court appearances, and key deadlines.
• Serve as point of contact for client scheduling inquiries.
• Communicate with attorneys, clients, court personnel, and external parties to resolve conflicts.
• Show willingness to take on new tasks and improve processes.

Skills

Strong organizational skills

Time management

Written and verbal communication

Bilingual (Spanish a plus)

Proactive attitude

Tools

SmartAdvocate

Job description

Benefits:

Health insurance

Paid time off

Profit sharing

Training & development

401(k)

One of New York’s top plaintiff personal injury firms seeks an experienced Legal Calendar Clerk with immediate availability. We are proud of our long history as a highly respected personal injury law firm, known for our commitment to excellence and exceptional client care. This role supports the scheduling and coordination of critical case events, ensuring legal deadlines are met and communications with clients are timely and professional. The ideal candidate will possess strong communication skills, a proactive approach, and proficiency in legal technology platforms.

Key Responsibilities:

• Coordinate the scheduling and rescheduling of depositions with attorneys, clients, witnesses, and court reporters.
• Maintain detailed records of all scheduled depositions and promptly update the case calendar to reflect any changes.
• Calendar Maintenance - Maintain and update the firm's case calendars with all depositions, court appearances, and key deadlines.
• Client communication - Act as point of contact for client inquiries regarding scheduling. Notify clients of upcoming events, such as depositions and court dates, with professionalism and clarity.
• Communicate effectively and professionally with attorneys, clients, court personnel, and external parties to coordinate schedules and resolve any conflicts or issues that may arise.
• Demonstrates a willingness to take on new tasks with a general attitude that no task is too small, impossible or cannot be improved.

Qualifications:

• Prior experience in a legal support or calendaring role preferred.
• Strong organizational and time management skills
• Excellent written and verbal communication.
• Familiarity with legal case management software (SmartAdvocate experience a plus).
• Ability to manage multiple deadlines in a fast-paced environment.
• Bilingual, preferably Spanish, is a plus but is not required

Job Type: Full-Time, Remote, Monday-Friday

Salary: $24.00 – $26.00

Benefits:

Benefits: 401(k) Health insurance Dental insurance Vision insurance Parental Leave Generous PTO package