GB- Scheduling Coordinator

Guardian Angel Senior Services; Cambridge (MA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

401(k) with company match

Health insurance

Paid time off

Employee discount

Job summary

Guardian Angel Senior Services, Inc. is seeking a Scheduling Coordinator (Home Care) for a full-time, Monday–Friday, 8:00 AM–5:00 PM role in the Cambridge, MA area.

You will manage caregiver schedules, handle real-time changes, and ensure accurate client and employee records while supporting payroll accuracy. The ideal candidate is highly organized with strong communication and problem-solving skills, experience in high-volume scheduling, and familiarity with scheduling systems.

Qualifications

• Experience in high-volume scheduling required.
• Home care scheduling experience strongly preferred.
• Excellent organization and communication skills.

Responsibilities

• Coordinate caregiver schedules based on client needs and staff availability.
• Manage real-time schedule changes and communicate updates promptly.
• Maintain accurate client and caregiver records, including availability and assignments.
• Enter new client and employee information into internal systems.
• Track and update employee attendance.
• Review schedules for payroll and billing accuracy.
• Support daily operations with additional administrative tasks as needed.

Skills

Scheduling

High-volume scheduling

Multitasking

Communication

Problem-solving

Tools

Scheduling systems

Job description

Scheduling Coordinator (Home Care)

Full-Time | Monday–Friday, 8:00 AM–5:00 PM

About Us

Founded in 2003, Guardian Angel Senior Services is built on a simple mission: deliver exceptional care and make a meaningful difference in the lives of seniors. We're a family-oriented team that takes pride in supporting both our clients and our caregivers every day.

Position Overview

We're looking for a highly organized, detail-driven Scheduling Coordinator to manage caregiver schedules and ensure our clients receive consistent, reliable care. This is a fast-paced role that requires strong problem-solving skills, adaptability, and clear communication.

Key Responsibilities

• Coordinate caregiver schedules based on client needs and staff availability
• Manage real-time schedule changes and communicate updates promptly
• Maintain accurate client and caregiver records, including availability and assignments
• Enter new client and employee information into internal systems
• Track and update employee attendance
• Review schedules for payroll and billing accuracy
• Support daily operations with additional administrative tasks as needed

What We’re Looking For

• Experience in high-volume scheduling required (home care experience strongly preferred)
• Highly organized with the ability to multitask and prioritize effectively
• Strong communication and problem-solving skills
• Comfortable working with scheduling systems and standard office equipment

Bonus Points

• Previous caregiving experience is a plus-your insight matters here

Benefits

• 401(k) with company match
• Health insurance
• Paid time off
• Employee discount

Guardian Angel Senior Services is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status.