Legal Receptionist

Shegerian-; San Diego (CA); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Hourly pay: $22-$23 based onexperience

Onsite workplace

Dental and vision premiums paid by the

Medical plan premiums paid by the firm

Retirement contribution ~10%

$500 annual FSA

PTO and birthday off

Job summary

Shegerian & Associates is seeking a polished Legal Receptionist to be the first face of the firm, greeting clients with warmth and professionalism. You will manage a multi-line phone system, coordinate schedules, and collect essential intake details for new clients.

The role requires 1–2 years of receptionist experience, strong MS Office skills, and impeccable customer service in a fast-paced setting. This on-site position offers solid benefits and growth potential.

Qualifications

• Bachelor's degree required.
• 1–2 years’ receptionist/administrative experience, preferably in a legal setting.
• Strong MS Office and office software skills.
• Excellent customer service in a fast-paced environment.
• On-site, full-time role with standard hours M-F 9:00–6:00 and overtime as needed.
• Discretion and confidentiality when handling sensitive information.

Responsibilities

• Greet clients and visitors with professionalism and warmth.
• Manage a multi-line phone system and route calls promptly.
• Schedule, reschedule, and track appointments.
• Collect and summarize details from potential new clients for intake.
• Respond to emails promptly and professionally.
• Upload, organize, and manage documents with precision.
• Keep CRM records current and accurate.
• Collaborate across the firm to keep daily operations running smoothly.

Skills

Receptionist experience

Communication skills

Organization

MS Office proficiency

Attention to detail

Discretion with confidential info

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

The First Impression of a Firm That Wins.

At Shegerian & Associates — California's premier plaintiff-side employment law firm, every detail matters. That starts the moment someone walks through our door or calls our front desk. As our Legal Receptionist, you're not just managing a front desk. You're setting the tone for a firm that has recovered over $1 billion for people who needed someone in their corner.

We're looking for someone polished, warm, and exceptionally sharp. Someone who takes pride in doing the small things perfectly, because here, the small things are anything but small.

What You'll Do

• Be the first face and voice of the firm, greeting clients and visitors with professionalism and genuine warmth
• Manage a multi-line phone system and route calls with speed and accuracy
• Schedule, reschedule, and track appointments, keeping the calendar tight and the team on track
• Collect and summarize key details from potential new clients to support the intake process
• Respond to emails promptly and professionally
• Upload, organize, and manage documents with precision
• Keep CRM records current, accurate, and complete
• Collaborate across the firm to keep daily operations running seamlessly

This description captures the primary nature and level of work for this role.Additionalduties, responsibilities, and qualifications may apply beyond those listed here.

What Makes You the One

• You have experience as a receptionist or front desk professional, ideally in a legal setting
• Your communication is clear, warm, and professional — in person, on the phone, and in writing
• You're highly organized and can juggle competing priorities without dropping the ball
• You're proficient in Microsoft Office Suite and comfortable learning new systems
• Your attention to detail is automatic, not an afterthought
• You handle sensitive information with discretion and take confidentiality seriously

Why Shegerian & Associates

You'll join a team that is passionate, supportive, and driven by a mission that matters. The pace is fast, the standards are high, and the work you do every day directly supports people fighting for justice. If you want a workplace where you're valued, challenged, and surrounded by people who genuinely care.

• Bachelor's Degree
• 1-2 years of experience as a receptionist or in an administrative role, preferably in a legal environment.
• Strong technical skills, including proficiency in Microsoft Office and experience with office software systems.
• Excellent customer service skills and ability to work effectively in a fast-paced environment.
• This is a full time, on site role. Standard hours are Monday through Friday, 9:00 a.m. to 6:00 p.m., with overtime required when necessary to meet litigation deadlines, trial schedules, and case demands.

What We Offer:

• Hourly pay: $22-$23 based on experience
• Workplace: Onsite

Industry-Leading Benefits:

• Firm pays100% of premiums for dental and vision
• Firm pays100% of all Silver-level medical plans
• Firm contributesapproximately 10% toward retirement(3% Safe Harbor + 7% Profit Sharing)
• $500 annual FSA contribution
• Time for Life:Accrual of80 hours of PTO (additional 40 hours on 3rd anniversary), 48 hours sick pay, plus yourbirthday off as a fully paid day.