Scheduling Coordinator

Pomeroy-Living; Rochester Hills (MI); On-site; USD 40,000 - 65,000; Full time

Benefits offered by this job

Paid Time Off (start accrue day one of

Paid Holidays

Access up to 50% of earned pay daily

Company-paid Life insurance for FT

Priority Health Medical, Delta Dental,

Job summary

Pomeroy Living in Rochester Hills, MI is seeking a dependable Scheduling Coordinator to maintain staffing levels for the care team and ensure high-quality resident care. This full-time role involves using scheduling software, coordinating with staff, and supporting payroll processes.

You will assist with recruitment and onboarding, post schedules in advance, and help reduce overtime through smart scheduling and PT/PRN staffing, while upholding excellent communication with the team and residents’

Qualifications

• Proficiency in Microsoft Office and experience with OnShiftX scheduling software.
• Strong organizational, analytical, and problem-solving abilities.
• Excellent oral and written communication skills.
• Ability to work independently and demonstrate leadership.
• Attention to detail and multitasking capability.

Responsibilities

• Monitor staffing levels and adjust coverage as needed.
• Fill open shifts using scheduling software, texts, and calls.
• Reduce overtime with strategic scheduling and PRN staff.
• Publish schedules two weeks in advance for four weeks ahead.
• Support payroll timekeeping and correct mis-punches daily.
• Assist with recruitment and onboarding for care team roles.

Skills

Microsoft Office Suite

OnShiftX scheduling software

Organizational skills

Analytical skills

Problem-solving skills

Oral and written communication

Independent work

Leadership

Attention to detail

Multitasking

Tools

OnShiftX scheduling software

Microsoft Office Suite

Job description

Ensure Seamless Staffing and Exceptional Care at Pomeroy Living!

Full-Time position

Pomeroy Living, a premier assisted living community, is seeking a dependable and detail-oriented Scheduling Coordinator to join our team. You will be responsible for maintaining optimal staffing levels for our care team, ensuring the delivery of high-quality care to our residents.

Responsibilities:

• Staffing & Scheduling:
  • Monitor staffing levels throughout the community, conducting regular rounds to ensure adequate coverage and making necessary adjustments.
  • Utilize scheduling software, text messaging, and phone calls to fill open shifts promptly.
  • Proactively manage and reduce overtime through creative scheduling strategies and the utilization of part-time and PRN staff.
  • Develop and maintain care department scheduling templates within the scheduling software.
  • Publish and post staff schedules at least two weeks in advance, covering the next four-week period.
• Payroll & Timekeeping:
  • Serve as a backup to the facility payroll process.
  • Correct mis-punches in the payroll time and attendance system daily for the care team.
  • Maintain accurate employee attendance records.
• Recruitment & Onboarding Support:
  • Assist with recruitment and interviews for care team positions.
  • Support HR with new hire orientation and onboarding processes.

Qualifications:

• Proficiency in Microsoft Office Suite and experience with scheduling software (OnShiftX).
• Strong organizational, analytical, and problem-solving skills.
• Excellent oral and written communication skills.
• Demonstrated ability to work independently and exhibit strong leadership skills.
• Strong attention to detail and ability to multitask.
• Paid Time Off - start accruing day one of orientation.
• Paid Holidays.
• Access up to 50% of your earned pay DAILY!
• Company-paid Life insurance for FT staff.
• Priority Health Medical, Delta Dental, and Vision Insurance.