Staffing Coordinator

LionStone Care; Portsmouth (OH); On-site; USD 22,000 - 28,000; Full time

Benefits offered by this job

Health benefits including Medical,.Den

401k with company match

Early Pay via Tapcheck!

Employee Perks & Discount program

PTO + Company Holidays + Floating Ho l

Referral Bonus Program

Mentorship Programs

Internal/Upskilling GrowthOpportun it

Continued Education Loan Repayment P r

Job summary

LionStone Care in Portsmouth, OH is seeking a Staffing Coordinator to manage staff schedules, attendance, and on-call coverage for a care facility. The role collaborates with nursing supervisors and HR to align staffing with census and patient needs. A High School diploma is required; healthcare administration experience is preferred.

On-site position with benefits and growth opportunities. Responsibilities include communicating schedule changes, monitoring overtime, and supporting recruitment

Qualifications

• High school diploma or equivalent required.
• A degree in healthcare administration, business, or related field is preferred.
• 1-2 years of staffing/scheduling/administration experience in healthcare or long‑term care preferred.

Responsibilities

• Create and maintain staff schedules with coverage for weekends, holidays, and on-call shifts.
• Monitor attendance, sick days, vacations, and leave requests; arrange replacements when needed.
• Coordinate with nursing supervisors, department heads, and HR to address scheduling needs.
• Support recruitment and onboarding by integrating new hires into the schedule.
• Communicate scheduling changes promptly and professionally to staff.
• Ensure compliance with local, state, and federal labor laws and wage regulations.
• Be prepared for emergency staffing by quickly identifying available staff and participating in on-call rotation.

Skills

Organizational skills

Communication

Scheduling software

EHR knowledge

Discretion with confidential info

Education

High school diploma or equivalent

Healthcare admin/business degree preferred

Tools

Scheduling software

EHR systems

Job description

Job DetailsJob Location: Rosemount Care Center - Portsmouth, OH 45662Position Type: Full-TimeEducation Level: High SchoolSalary Range: $16.00 - $20.00 HourlyTravel Percentage: NoneJob Shift: First Shift

Key Responsibilities

Staff Scheduling

• Create and maintain staff schedules, ensuring adequate coverage for all shifts, including weekends, holidays, and on-call shifts.
• Adjust schedules as needed to accommodate last-minute changes, such as employee absences or increases in patient needs.
• Monitor time-off requests, overtime, and shift swaps, ensuring schedules comply with labor laws, union contracts (if applicable), and facility policies.
• Communicate schedule changes to staff promptly and efficiently.

Attendance and Staffing Management

• Track employee attendance, sick days, vacation days, and leave of absence requests.
• Manage call-offs and coordinate replacements to ensure appropriate staffing levels are maintained at all times.
• Maintain records of staff availability and ensure accurate documentation of shift changes, call-ins, and absences.
• Ensure that staffing adjustments align with census levels and resident care needs.

Collaboration with Department Heads

• Work closely with nursing supervisors, department heads, and the human resources team to understand staffing needs and address any issues related to scheduling.
• Communicate with leadership about staffing shortages, overtime issues, and suggestions for schedule adjustments.
• Assist in developing staffing plans for new hires, ensuring they are properly oriented and integrated into the schedule.

Recruitment and Staffing Support

• Assist in identifying staffing gaps and work with HR to support recruitment efforts to fill open positions.
• Maintain a pool of available on-call or per diem staff to help fill shifts when needed.
• Support the onboarding and orientation process for new employees by ensuring they are integrated into the schedule effectively.

Employee Communication

• Serve as a point of contact for staff regarding scheduling inquiries, time-off requests, and shift changes.
• Respond to scheduling concerns or conflicts in a professional and timely manner.
• Maintain open communication with staff to ensure their scheduling preferences are considered while balancing the facility's needs.

Compliance and Documentation

• Ensure compliance with all local, state, and federal labor laws, including overtime regulations and wage and hour laws.
• Maintain accurate records of schedules, time-off requests, shift swaps, and overtime for auditing and payroll purposes.
• Ensure that staffing levels are in line with regulatory requirements for patient care ratios and facility standards.

Emergency Staffing

• Be prepared to handle emergency staffing situations by quickly identifying available staff to cover shifts due to sudden call-offs or unexpected increases in patient needs.
• Participate in on-call rotation as needed to respond to urgent staffing needs outside of regular hours.

#LIONSTONE123

Qualifications

• Education: High school diploma or equivalent required. A degree or certification in healthcare administration, business, or a related field is preferred.
• Experience: Minimum of 1-2 years of experience in staffing, scheduling, or administration in a healthcare or long-term care setting is preferred.

Skills

• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills, with the ability to work well with staff and management.
• Proficiency in scheduling software, electronic health records (EHR), and other administrative tools.
• Knowledge of labor laws, healthcare staffing regulations, and overtime management.
• Ability to handle sensitive and confidential information with discretion.

People-Centered Rewards

• Health benefits including Medical, Dental & Vision
• 401k with company match
• Early Pay via Tapcheck!
• Employee Perks & Discount program
• PTO + Company Holidays + Floating Holidays
• Referral Bonus Program
• Mentorship Programs
• Internal/Upskilling Growth Opportunities
• Continued Education Loan Repayment Program powered by Clasp