Scheduling Coordinator

Pomeroy Living; Rochester Hills (MI); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Paid Time Off

Paid Holidays

Life Insurance for FT staff

Health, Dental, and Vision Insurance

Job summary

Pomeroy Living in Michigan is seeking a dependable Scheduling Coordinator to join our assisted living team. This full-time role focuses on staffing, payroll support, and onboarding for care staff, ensuring residents receive consistent, high-quality care.

Responsibilities include monitoring staffing levels, using OnShiftX and other tools to fill shifts, minimizing overtime, publishing schedules two weeks in advance, and assisting with recruitment and orientation.

Qualifications

• Proficiency in MS Office and scheduling software; strong organizational and communication abilities.
• Ability to manage staffing, payroll support, and onboarding processes for a care team.
• Detail-oriented, with strong problem-solving and multitasking capabilities.

Responsibilities

• Monitor staffing levels and adjust coverage to ensure adequate care.
• Use scheduling software (OnShiftX), text, and calls to fill open shifts promptly.
• Minimize overtime through smart scheduling and use of part-time/PRN staff.
• Develop and maintain scheduling templates within the system.
• Publish staff schedules at least two weeks in advance for the next four weeks.

Skills

Microsoft Office

Scheduling software

Organizational skills

Analytical skills

Problem-solving

Communication skills

Independent work

Leadership

Attention to detail

Tools

OnShiftX

Job description

Ensure Seamless Staffing and Exceptional Care at Pomeroy Living!

Full-Time position

Pomeroy Living, a premier assisted living community, is seeking a dependable and detail-oriented Scheduling Coordinator to join our team. You will be responsible for maintaining optimal staffing levels for our care team, ensuring the delivery of high-quality care to our residents.

Responsibilities:

• Staffing & Scheduling:
  • Monitor staffing levels throughout the community, conducting regular rounds to ensure adequate coverage and making necessary adjustments.
  • Utilize scheduling software, text messaging, and phone calls to fill open shifts promptly.
  • Proactively manage and reduce overtime through creative scheduling strategies and the utilization of part-time and PRN staff.
  • Develop and maintain care department scheduling templates within the scheduling software.
  • Publish and post staff schedules at least two weeks in advance, covering the next four-week period.
• Payroll & Timekeeping:
  • Serve as a backup to the facility payroll process.
  • Correct mis-punches in the payroll time and attendance system daily for the care team.
  • Maintain accurate employee attendance records.
• Recruitment & Onboarding Support:
  • Assist with recruitment and interviews for care team positions.
  • Support HR with new hire orientation and onboarding processes.

Qualifications:

• Proficiency in Microsoft Office Suite and experience with scheduling software (OnShiftX).
• Strong organizational, analytical, and problem-solving skills.
• Excellent oral and written communication skills.
• Demonstrated ability to work independently and exhibit strong leadership skills.
• Strong attention to detail and ability to multitask.
• Paid Time Off - start accruing day one of orientation.
• Paid Holidays.
• Access up to 50% of your earned pay DAILY!
• Company-paid Life insurance for FT staff.
• Priority Health Medical, Delta Dental, and Vision Insurance.