Scheduling Coordinator

ALLY BUILDING SOLUTIONS; Riverview (FL); On-site; Full time

Job summary

A construction services company in Florida is seeking an experienced Scheduling Coordinator to ensure smooth installation scheduling. Responsibilities include communicating with builders, managing scheduling reports, and utilizing various software tools for accurate order processing. The ideal candidate should have home construction experience, proficiency in Microsoft Office Suite, and strong communication skills. This role requires resilience under pressure and the ability to multitask effectively.

Qualifications

• Previous home construction experience preferred.
• Proficient with Microsoft Office Suite, especially Excel.
• Must be able to lift up to 15-20 pounds.

Responsibilities

• Communicate with builders for job confirmations.
• Check scheduling reports to maintain dates for jobs.
• Manage large volume of emails and respond promptly.
• Direct line of contact for builders for service issues.

Skills

Resilience

Communication skills

Multitasking abilities

Customer service handling

Tools

Microsoft Office Suite

RFMS Order Entry

Dispatch Track

Vendor Suite

Supply Pro

Job description

Ally Building Solutions provides flooring, cabinetry, countertop, specialty, millwork, and appliances products and quality installation, a full line of window treatments, and design studio solutions to new home builders in greater Orlando, Jacksonville, Tampa Bay, and Fort Myers.

We are looking for an experienced Scheduling Coordinator to join our Tampa team. The Scheduling Coordinator is responsible for coordinating and ensuring that installations run smoothly from a scheduling standpoint. This includes monitoring tentative installation dates utilizing builder portals, updating internal systems, and communicating with Home Managers and Production Coordinators.

Scheduling Coordinator Responsibilities

• Communicate with builders for job confirmations.
• Check scheduling reports to maintain dates for jobs in RFMS versus builder portal for next 2-6 week.
• Use and navigate builder scheduling software such as Vendor Suite, Supply Pro, etc.
• Check dates against other trades for Ally to make sure jobs go on time.
• Communicate issues with Home Managers to get jobs out on time and satisfy builders.
• Answer multiple phone calls daily from builders for scheduling and warranty issues.
• Direct line of contact for builders - handle warranty and customer service issues.
• Use builder Purchase Orders to create orders in RFMS Order Entry for service tickets and warranty / emergency appliance orders.
• Fix RFMS Schedule Pro issues and manipulate orders to address appliance returns and mixed delivery dates.
• Pick inventory on Order Entry and print pick tickets for warehouse staff.
• Work with warehouse Staff and managers to address job scheduling issues.
• Prioritize and categorize emails based on urgency, importance, and content.
• Manage large volume of emails. Emails must be answered within 24-48 hours to maintain customer service levels.
• Anticipate potential issues and communicate proactively to prevent escalations.
• Look in Dispatch Track software for updates on previous or current orders.
• Create and schedule orders in Dispatch Track software.
• Fix order/scheduling issues in Dispatch Track software.
• Upload scheduled job data to Dispatch Track software.

Scheduling Coordinator Requirements

• Previous home construction experience preferred.
• Proficient with Microsoft Office Suite, especially Excel.
• Resilience and the ability to stay calm under pressure.
• Communicate clearly and professionally, both verbally and in writing.
• Skilled with professionally handling upset callers.
• Capability to handle multiple tasks simultaneously without compromising the quality of work.
• Must be able to lift up to 15-20 pounds.

We value and rely on the collective voices of our employees, customers, and community to help us build a better company - and world - for everyone. Every voice, every perspective matters. That's why we're proud to be an equal opportunity employer.