Flooring Production Coordinator

ALLY BUILDING SOLUTIONS; Riverview (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

A construction services company in Florida is seeking a Production Coordinator to join their Tampa team. The role involves managing projects and providing administrative support throughout the build cycle. Key responsibilities include processing orders, resolving discrepancies, and coordinating with project managers to ensure information accuracy. Ideal candidates should possess strong organizational, problem-solving, and communication skills, along with a solid understanding of Microsoft Office. Experience in flooring or home building is a plus.

Qualifications

• Demonstrated organizational skills, strong attention to detail, time management, and prioritization.
• Strong communication, customer service, and problem-solving skills.
• Solid understanding of Microsoft Office products, especially Outlook and Excel.
• RFMS knowledge/experience preferred but not required.
• Flooring and/or Home Building Construction experience helpful.

Responsibilities

• Gather data to develop and create orders for installation of supplied materials.
• Proactively communicate to resolve discrepancies in order entry.
• Perform accurate and timely entry of customer selections into the order processing system.
• Monitor orders and communicate progress to leadership.
• Interact with consultants and vendors to resolve material discrepancies.
• Review job cost data for accurate revenue recognition.
• Investigate and resolve job billing discrepancies.
• Coordinate with Field Project Managers to ensure correct job information entry.

Skills

Organizational skills

Communication skills

Customer service skills

Problem-solving skills

Attention to detail

Tools

Microsoft Office

RFMS

Job description

Ally Building Solutions provides flooring, cabinetry, countertop, appliances, window treatment, wire shelving, glass enclosure products, millwork and expert installation services, as well as design studio solutions, to new home builders in greater Orlando, Jacksonville, Tampa, and Fort Myers.

We are looking for a Production Coordinator to join our Tampa team. The Production Coordinator manages projects and provides administrative support that helps manage risk throughout the build cycle. This includes imputing order details, verifying accuracy of purchase orders, and calculating and verifying the product quantities are correctly input in the system.

Responsibilities

• Gather data internally and externally to develop and create orders for installation of supplied materials.
• Proactively communicate to resolve discrepancies in up-front data preventing accurate or timely order entry.
• Perform accurate and timely entry of customer selections into order processing system (RFMS order entry). Calculate and enter initial pricing at the time of order creation. Manually enter flooring and manufactured good selections.
• Monitor orders using system reports and communicate progress to leadership.
• Interact with design studio consultants and/or vendors to obtain and resolve any material reselections or discrepancies.
• Review job cost data to ensure accurate recognition of revenue.
• Investigate and resolve job billing discrepancies.
• Work with our Field Project Managers to ensure that information pertaining to the job is entered and communicated correctly for installation teams.

Requirements

• Demonstrated organizational skills, with strong attention to detail, time management and prioritization
• Strong communication, customer service and problem‑solving skills
• Solid understanding of Microsoft Office products, especially Outlook and Excel
• RFMS knowledge / experience preferred, but no required
• Flooring and / or Home Building Construction experience helpful.

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