Scheduling Coordinator

Trilogy Health Services; New Castle (IN); On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player in long-term care is seeking a dedicated professional to assist in directing nursing services and ensuring high-quality resident care. This role involves coordinating staffing, managing schedules, and maintaining compliance with regulations, all within a supportive and inclusive environment. Join a team recognized for its commitment to excellence and make a meaningful impact in the lives of residents. If you are passionate about nursing and leadership, this opportunity offers a rewarding career path with growth potential.

Benefits

Flexible scheduling

Health insurance

Paid time off

Retirement plan

Employee discounts

Professional development

Wellness programs

Qualifications

• Prior scheduling experience is preferred.
• Knowledge of government regulations in long-term care.

Responsibilities

• Assist in planning and directing nursing services.
• Manage staffing adjustments and coordinate employee schedules.
• Provide direct nursing care and maintain accurate documentation.

Skills

Mathematical calculations

Analytical skills

Project management

Research of laws and regulations

Conflict resolution

Education

CNA, QMA/KMA/Med Tech certification

LPN/RN license

Tools

SmartLinx

ICIMS

KeyStats

Job description

JOIN TEAM TRILOGY

Duties and Responsibilities

• Assists the Director of Health Services (DHS) in planning, developing, organizing, implementing, evaluating, and directing the nursing service department, along with its programs and activities, in accordance with current rules, regulations, and guidelines that govern the Health Campus.
• Assists in developing methods for coordinating nursing services with other resident services to ensure the continuity of residents' care.
• Participates in facility surveys (inspections) conducted by authorized government agencies as directed by the DHS or the Executive Director.
• Creates and posts the campus' four-week Master schedule following the Campus Hourly Scheduling policy.
• Makes staffing adjustments based on budget, census fluctuations, call-offs, and planned leaves.
• Manages, supports, and coordinates employees' PTO requests, holiday rotations, and shift trades.
• Generates necessary postings such as BIPA, daily assignment sheets, and monthly schedules.
• Manages nursing hours (PPD) and staff ratios to census.
• Monitors overtime closely to reduce or eliminate it.
• Handles Time and Attendance, including attendance points, buy-backs, SPUs for cash, and SPUs for STARS.
• Anticipates staffing needs, recruits, and collaborates with Employee Services to minimize open positions.
• Maintains and monitors Preceptor needs.
• Utilizes Smartlinx features for posting and filling shifts and employee communication.
• Meets new employees to review schedules, address needs, and ensure smooth onboarding.
• Assists with onboarding coordination and training classes.
• Adheres to scheduling standards, Smartlinx usage, and best practices.
• Assists with Fit testing, COVID testing, Biometric screening, PPD, etc.
• Provides direct nursing care as necessary.
• Completes resident documentation in MatrixCare to ensure medical records are accurate and complete.
• Maintains supply ordering and stocking.
• Rounds on each shift to review staffing levels.

Position Overview

Skills in:

• Mathematical calculations, analytical skills, and data analysis.
• Project management from conception to evaluation, managing multiple tasks and deadlines.
• Research of applicable laws and regulations in long-term care.
• Developing a servant leadership culture with high ethical standards.
• Organization with keen attention to detail.
• Conflict resolution principles and techniques.

Ability to:

• Communicate effectively both orally and in writing, and recommend solutions to problems.
• Operate office equipment and software applications efficiently.
• Deal tactfully with personnel, residents, families, visitors, government agencies, vendors, and the public.
• Maintain confidentiality and professional discretion.
• Present information clearly and respond to questions from staff and leadership.
• Analyze reports and data critically for regulatory compliance.
• Organize, prioritize, and track multiple tasks with efficiency.
• Work independently and collaboratively within a team.
• Provide high-quality customer service in a fast-paced environment.

Knowledge of:

• Government laws, regulations, and guidelines related to long-term care, budgets, and PPD sets.
• SmartLinx, ICIMS, and KeyStats systems (preferred but not required).
• Regulatory compliance in all responsibilities.
• No license/certification required, but prior scheduling experience is preferred.
• Unencumbered CNA, QMA/KMA/Med Tech certification, or LPN/RN license in the state of employment.

Location

US-IN-New Castle

Text a Recruiter

Stacey [phone]

Life at Trilogy

Careers close to home and your heart. Since 1997, we've been making long-term care better for residents and rewarding for team members. Recognized as a Fortune Best Places to Work in Aging Services, a Great Place to Work, and one of Glassdoor's Top 100 Best Companies to Work for, we embrace diversity, inclusion, and support your full potential.

About Trilogy Health Services

We are committed to equal opportunity employment, prohibiting discrimination and harassment based on protected characteristics. A criminal record check is required by law for employment.

Address: Glen Oaks Health Campus, 601 West C.R. 200 South, New Castle, IN