Scheduling Coordinator

RHC Group Management LLC; Mesa (AZ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

HSA and healthcare discounts

401(k) with company match

Flexible time off

Job summary

Bookmark Medical is seeking a Scheduling Coordinator to support patient care experiences by coordinating scheduling and administrative workflows in our Mesa, AZ practice. You will be a key contact for patients, managing appointments, procedures, and follow-up care with professional communication.

Ideal candidates have a high school diploma (associate/bachelor’s preferred), healthcare office experience, and familiarity with EMR systems (Athena a plus).

Qualifications

• Experience coordinating scheduling and administrative workflows in a healthcare setting.
• Familiarity with EMR systems; Athena experience a plus.
• Strong communication and organizational skills in a fast-paced environment.

Responsibilities

• Coordinate scheduling and administrative workflows for patient care
• Serve as main contact for patients; coordinate appointments, procedures, and follow-up care
• Schedule and reschedule office visits, procedures, testing, and pre-op appointments
• Coordinate procedures with providers and departments to ensure timely care
• Obtain insurance authorization, referrals, and verify eligibility
• Answer phones and respond to patient inquiries with professional updates
• Enter and maintain patient/insurance information in the EMR
• Prepare charts, scan documents, and support daily workflows
• Track appointment flow and manage cancellations/no-shows
• Support front office duties and greet patients
• Assist with inventory tracking and other administrative needs

Skills

Scheduling

EMR

Microsoft Office

Organizational skills

Patient communication

Education

High school diploma or equivalent

Associate or Bachelor’s degree preferred

Tools

Athena EMR

Microsoft Office (Word, Excel, Outlook)

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time - 30 hours or more Mesa, AZ, US

Provider centered. Patient focused. Built for what healthcare should be.

At Bookmark Medical, we're building a healthcare experience rooted in trust, teamwork, compassion, and continuous progress. If you're a Scheduling Coordinator who believes relationships matter and meaningful care starts from within, you'll feel right at home here.

If you believe relationships matter and meaningful care starts from within, we'd love to connect.

What You Will Do

• You'll support the patient care experience by coordinating scheduling and administrative workflows that keep our practice running smoothly
• Serve as a key point of contact for patients, coordinating appointments, procedures, and follow-up care
• Schedule and reschedule office visits, procedures, testing, and pre-operative appointments
• Coordinate procedures with providers and other departments to ensure timely, accurate care delivery
• Obtain insurance authorization, referrals, and verify eligibility prior to services
• Answer phones, respond to patient inquiries, and communicate scheduling updates clearly and professionally
• Enter and maintain accurate patient and insurance information in the EMR system
• Prepare charts, scan documents, and support daily administrative workflows
• Track appointment flow, manage cancellations/no-shows, and assist with patient follow up communication
• Support front office duties such as greeting and directing patients when needed
• Assist with inventory tracking and other administrative needs across the practice

What You Will Bring

• High school diploma or equivalent required; associate or bachelor's degree preferred
• Experience in a healthcare or medical office setting preferred
• Familiarity with EMR systems (Athena experience a plus)
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational skills and attention to detain in a fast-paced environment
• Clear, professional communication skills with patient-first mindset
• Working knowledge of medical terminology preferred

Why you'll Love Working Here

We take care of our team so they can take care of patients. Benefits include:

• Medical, dental, and vision coverage
• Company funded HSA + exclusive healthcare discounts
• 401(k) with company match
• Flexible time off + Vacation Exchange Program
• Medical Assistant Certification Reimbursement

What We Value

Trust. Ownership (Together). Compassion. Relentless Progress. These values shape how we show up for patients - and for each other.

If you're ready to grow, make an impact, and be part of a connected care team, we'd love to connect.

Bookmark Medical is committed to a workplace that supports and sustains inclusion and belonging. Revere Medical does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, physical or mental disability, pregnancy, childbirth or related medical conditions, military service obligations, citizenship, sexual orientation, genetic information, or any other characteristic protected by applicable local, state, or federal law.