Scheduling Coordinator

Evergreen Healthcare Group; Independence (OR); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Private Health Care Plan (Medical, +1)

DailyPay

Life Insurance

Employee Assistance Program

Training & Development Opportunities

Job summary

Evergreen Healthcare Group is seeking a Scheduling Coordinator for Independence Health and Rehabilitation Center in Independence, OR. The role focuses on creating, maintaining, and managing nursing staff schedules to ensure coverage and compliance.

You will collaborate with HR, nursing leadership, and facility management, adjust schedules for census, admissions, and staff availability, and maintain accurate attendance and timekeeping records.

Qualifications

• Previous experience in a similar role, preferably in a healthcare or nursing home setting.
• High school diploma or equivalent; additional education or certification in healthcare administration is a plus.
• CNA certification preferred.

Responsibilities

• Create and maintain nursing staff schedules with at least two weeks notice.
• Adjust schedules based on staffing needs, census fluctuations, admissions, and availability.
• Communicate schedule changes to staff and address scheduling conflicts.
• Maintain records of attendance, time-off requests, and shift swaps.
• Ensure compliance with regulations, labor laws, and PBJ submissions.
• Collaborate with management to understand staffing needs and budget targets.
• Use scheduling software to create and update schedules; train staff as needed.
• Report labor hours to leadership daily.

Skills

Strong organizational skills

Time-management

Excellent communication

Interpersonal skills

Ability to multi-task

Scheduling software familiarity

Education

High school diploma or equivalent

CNA certification preferred

Tools

Scheduling software

Job description

Scheduling Coordinator

Turn your job into a career with Evergreen Healthcare Group!

Job Summary:

Independence Health and Rehabilitation Center is looking for a Scheduling Coordinator to create, maintain and manage schedules for floor nursing staff in an organized and timely manner.

Essential Functions:

• Create and Manage Schedules:
  • Develop and maintain nursing staff schedules to ensure adequate coverage for all shifts, in accordance with center facility assessment. Post schedules for staff at least two weeks in advance.
  • Adjust schedules based on staffing needs, census fluctuations, new admissions and employee availability.
  • Utilize schedule to minimize overtime and temporary agency usage.
• Coordinate with Staff:
  • Communicate with nursing staff regarding their schedules, shift changes, and time-off requests.
  • Address any scheduling conflicts or issues that arise.
  • Communicate daily any change of resident status as pertains to scheduling as needed.
• Maintain Records:
  
  • Keep accurate records of staff attendance, time-off requests, and shift swaps.
  • Maintains tracking system for license renewals and OBRA compliance.
  • Work closely with center HR/PR/BOM to manage accurate time keeping records to maintain Center compliance with PBJ submissions.
  • Ensure compliance with federal and state regulations, labor laws, Center policies, and Union contracts (if applicable) for nursing staff.
• Collaborate with Management:
  • Work closely with nursing home management to understand staffing needs and budget targets.
  • Communicate with the Director of Nursing regarding open nursing positions.
  • Communicate staff reported discrepancies to the ED/DNS to foster positive relationships with staff and reduce turnover.
  • Manage and report labor hours on a per patient day basis to the Executive Director and Director of Nursing Services daily.
• Use Schedule Software:
  
  • Utilize scheduling software (where available) to create and update staff schedules.
  • Train staff on how to use the scheduling system if necessary.
• Other duties, as assigned.

Knowledge, Skills, and Abilities:

• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to handle multiple tasks and work under pressure.
• Familiarity with scheduling software and tools.

Education, Licensure, & Experience Requirements:

• Previous experience in a similar role, preferably in a healthcare or nursing home setting.
• High school diploma or equivalent; additional education or certification in healthcare administration is a plus.
• CNA certification preferred.

Benefit Highlights:

• Private Health Care Plan (Medical, Dental, Vision)
• DailyPay - Hard Work Pays Off On the Daily!
• Life Insurance
• Employee Assistance Program
• Training & Development Opportunities

We strive to embody and stand for both a spirit and value system that encourages loyalty, honesty, and a commitment to caring from our belief that people are always the number one priority.

Independence Health and Rehabilitation Center

1525 Monmouth Avenue , Independence, OR 97351, USA

Evergreen Healthcare Group is an Equal Opportunity Employer.

2026 AHCA Bronze Quality Award Recipient

Join a team recognized nationally for its commitment to quality care, leadership development, and continuous improvement.