Scheduling Coordinator

BGIS; Hudson (FL); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Paid Time Off

Paid Holidays

Tech Tools

Comprehensive Benefits

Career Development

Growth Opportunities

Job summary

BGIS in Hudson, FL is seeking a Scheduling Coordinator to provide dedicated support for inspection scheduling, communicating with HVAC Installation Managers and tracking inspection activities. This role involves follow-ups, compliance documentation, and ensuring safe work practices while supporting operational growth.

The ideal candidate will have a high school diploma or equivalent, 1.5+ years of relevant experience, familiarity with municipal processes, and strong communication skills.

Qualifications

• High school diploma or equivalent.
• 1.5 years of experience in inspections, construction administration, project coordination, facilities management, permitting, or related field.
• Experience working with municipalities, authorities having jurisdiction, contractors, and project teams.
• Ability to take initiative and proactively reach out to multiple contacts in the inspection process.
• Strong verbal and written communication and interpersonal skills with professional approach.
• Teamwork mindset to handle complex tasks and multiple priorities.
• Proficiency in Microsoft applications including Excel, Outlook, Teams, Word, and PowerPoint.

Responsibilities

• Serve as primary point of contact for Commercial HVAC inspection related activities throughout the permit life cycle.
• Communicate with municipalities, contractors, project managers and internal stakeholders to ensure timely approvals and permit closures.
• Coordinate for repeat inspections and provide detailed information to field support and managers; alert managers of any failed inspections.
• Assist with permit tracking, document collection and municipal follow-up.
• Perform data entry and system updates reflecting status of inspection scheduling tasks.
• Provide regular updates and reports tracking average timelines for completion.
• Ensure compliance with health, safety, and environmental protocols.

Skills

Communication skills

Microsoft Office

Education

High school diploma or equivalent

Tools

Excel

Outlook

Teams

Word

PowerPoint

Job description

BGIS is currently seeking a Scheduling Coordinator to join the team inHudson, FL.

BGIS is thatCompany.

BGIS Integrated Technical Services (ITS) US (dba Millian Aire Enterprise LLC) has built a strong service-oriented company using only school and field trained technicians. We take pride in treating all our customers with the highest degree of professionalism, care and understanding. Our experience, quality of work, and rates are unequaled in the marketplace. In 2022 Millian Aire merged with BGIS, a global leader in the provision of facility management services, project delivery, energy & sustainability, asset management, workplace advisory, and real estate services. With a combined team of over 500 commercial field technicians in the US (over 7000 globally), BGIS and Millian Aire relentlessly focuses on delivering memorable customer experiences that create value for our clients by focusing on developing a team of commercial technicians and providing those technicians ongoing training, support and ongoing career development.

Compensation and Benefits

• Hourly Rate: $20 - $25 per hour
• Paid Time Off: Start with 48 hours, increasing to 168 hours with tenure
• Paid Holidays: 7 annually (New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, Day after Thanksgiving, Christmas)
• Tech Tools: Company-issued cellphone and tablet
• Comprehensive Benefits: Health, life, and disability coverage
• Corporate Discounts: Exclusive perks through ADP
• Career Development: Ongoing technical training and certifications
• Growth Opportunities: Clear paths for advancement and relocation

Job Summary

The Scheduling Coordinator provides dedicated support to inspection scheduling communicating with Commercial HVAC Installation Managers and tracking inspection activities. The role follows up with required repeat inspections, compliance documentation and verification of closeout completion. The Scheduling Coordinator demonstrates BGIS values in communication with clients and other team members and promotes awareness of safe work practices.

Scheduling Activities

• Serve as primary point of contact for Commercial HVAC inspection related activities throughout the permit life cycle.
• Communicate frequently with municipalities, contractors, project managers and internal stakeholder to ensure timely approvals and permit closures.
• Coordinate as required for repeat inspections providing detailed information to field support team and managers. Alert appropriate managers of any failed inspections.
• Assist with permit tracking, document collection and municipal follow-up.
• Increase knowledge of specific considerations for various geographic areas including applicable federal, state, and local laws, codes, ordinances, and regulations and map learnings for future reference.
• Complete data entry and system updates to reflect status of multiple inspection scheduling tasks.
• Provide updates and reports on a regular basis tracking average timelines for completion.
• Ensure all work is completed with health, safety, and environmental protocols and regulations in mind.
• Review overall inspection scheduling process and provide recommendations for continuous improvement and streamlining of workflow.
• Support designated permit application tasks during times of high business needs and permit volume to help maintain service levels and support operational growth.
• Contribute to the completion of other key initiatives as assigned.

Required Education, Knowledge, and Abilities

• High school diploma or equivalent.
• Minimum of 1.5 year's experience with inspections, construction administration, project coordination, facilities management, permitting or a related field.
• Experience working with municipalities, authorities having jurisdiction, contractors, and project teams.
• Ability to take initiative and pro-actively reach out to multiple contacts required in the inspection process.
• Strong verbal and written communication and interpersonal skills with professional approach.
• Teamwork approach to completing complex tasks.
• Demonstrated organization, planning, time management and documentation skills to multi-task handle multiple priorities.
• Problem solving aptitude to gather and review applicable data and work to acceptable conclusions.
• Establish and maintain effective working relationships with team members, various internal department contacts, external resources and clients.
• Proficiency in Microsoft applications including Excel, Outlook, Teams, Word, and PowerPoint.
• Knowledge of commercial construction, HVAC, electrical, or facilities related inspections and permitting processes preferred.
• Experience supporting multiple states a plus.

Physical Demands and Work Environment

• To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions, absent undue hardship.
• Cognitive skills required to work in a fast-paced environment include ability to maintain focus, communicate clearly and concisely, respond quickly to requests, follow established processes and ability to complete tasks withing targeted time frame.
• Ability and willingness to travel.
• Current valid driver’s license and ability to provide personal transportation for meetings and job visits away from the office with reimbursement.

Visit us online athttps://www.bgis.com/us/careers/ for more information.

Our company culture includes a robust mix of sound business practices and employee initiatives that promote personal and professional development, work/life balance, health and wellness and community involvement.

The Company is an equal opportunity employer. We believe every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. We are committed to providing equal employment opportunity to all employees and applicants without regard to race, color, religion, gender, national origin, age, disability, ancestry, creed, marital status, sexual orientation or Veteran or military status, genetic information or any other basis prohibited by local, state or federal law in the relevant jurisdiction. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment, and training.

BGIS is committed to strengthening our diversity through recruiting and retaining minority and women professionals from all backgrounds. Our commitment is consistent with our recognition that it is the outstanding people within BGIS who the source of our strength has always been. We recognize that promoting diversity is an integral component of our continuing quest for organizational excellence.

This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity.

Anyone with questions or concerns regarding Equal Employment Opportunity should contact their direct supervisor or the Human Resources Department without fear of retaliation of any kind.