Scheduling Coordinator

Baystate Interpreters, Inc.; Gardner (MA); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Collaborative work environment

Opportunities for professional growth

Focus on accuracy and customer satisfaction

Job summary

A language services provider in Gardner, MA is seeking a detail-oriented Scheduling Coordinator to efficiently manage interpreter schedules and coordinate language service assignments. The ideal candidate will have proven scheduling experience and excellent communication skills, ensuring timely and effective client interactions. This in-office position offers a fast-paced, collaborative environment where you can grow within the language services industry. If you have a passion for bridge communication barriers, we’d love to hear from you!

Qualifications

• Proven experience as a Scheduler, Administrative Assistant, or in a similar role.
• Strong understanding of scheduling software and proficiency in Microsoft Office Suite.
• Ability to work independently and in a team.

Responsibilities

• Coordinate schedules for interpreters to ensure optimal coverage for assignments.
• Communicate with clients to confirm language service needs and assignment details.
• Handle last-minute changes and cancellations with professionalism and efficiency.

Skills

Scheduling

Communication

Interpersonal Skills

Problem-Solving

Attention to Detail

Organizational Skills

Education

High school diploma or equivalent

Degree in Business Administration or related field

Tools

Scheduling Software

Microsoft Office Suite

Job description

Scheduling Coordinator

Baystate Interpreters is looking for a dedicated and highly organized Scheduling Coordinator to join our dynamic team. In this role, you will be responsible for efficiently managing schedules for our interpreters and coordinating language service assignments to ensure timely and effective communication for our clients.

Your strong problem-solving skills and attention to detail will be vital in juggling various tasks and responding to client needs while maintaining excellent service standards. If you thrive in a fast-paced environment and enjoy working collaboratively, we want to hear from you!

About Us

At Baystate Interpreters, we are committed to providing quality language services that promote effective communication across cultures. With over 350 languages in our portfolio, our mission is to enhance accessibility and understanding in our diverse communities.

Key Responsibilities:

• Coordinate schedules for interpreters to ensure optimal coverage for assignments.
• Communicate with clients to confirm language service needs and assignment details.
• Monitor and update scheduling software to reflect accurate availability of interpreters.
• Handle last-minute changes and cancellations with professionalism and efficiency.
• Maintain records of assignments, interpreter performance, and client feedback.
• Collaborate with the recruiting team support the operational flow of services.

Qualifications:

• High school diploma or equivalent; a degree in Business Administration or a related field is a plus.
• Proven experience as a Scheduler, Administrative Assistant, or in a similar role.
• Strong understanding of scheduling software and proficiency in Microsoft Office Suite.
• Excellent communication and interpersonal skills, with a customer service focus.
• High level of organizational skills with the ability to multitask and prioritize effectively.
• Ability to work independently and as part of a collaborative team.
• Problem-solving skills and the ability to remain calm under pressure.

Why Join Baystate Interpreters?

• Work in a collaborative and fast-paced environment.
• Gain experience in the language services industry with opportunities for growth.
• Be part of a team that values accuracy, efficiency, and customer satisfaction.

📍 This is an in-office position based in Gardner, MA.

📌If you are passionate about connecting people, bridging communication barriers and have a keen eye for detail, we’d love to hear from you!