Scheduling Coordinator

SanStone Health & Rehabilitation; Fayetteville (NC); On-site; USD 42,000 - 56,000; Full time

Job summary

SanStone Health & Rehabilitation in Fayetteville, NC is seeking a Staffing Coordinator to manage resident care employee contacts, monitor tardiness and absenteeism, and support the nursing leadership in scheduling and reporting. The role involves maintaining schedules, posting daily worksheets, and coordinating interviews for open positions.

The coordinator will liaise with the Director of Nursing, assist with form completion, and ensure new staff have proper time cards and schedules before

Responsibilities

• Maintain a current listing of all resident care employee phone numbers.
• Maintain daily tardy and absenteeism calendars.
• Report to Director of Nursing all employees with excess tardiness or absenteeism in accordance with facility policy.
• Assist employees in accurate completion of forms (i.e., leave and day off requests, time cards, etc.) pertinent to scheduling and staffing.
• Complete monthly nursing schedule coordinating requests to ensure appropriate coverage of units.
• Complete and post work sheets/time schedules. Coordinate variances with the Director of Nursing.
• Assist in completion and filing of designated reports in accordance with established policies and procedures.
• Perform miscellaneous duties pertaining to staffing and assist nursing supervisory personnel as necessary.
• Answer employee calls regarding staffing/scheduling functions. Prepare written correspondence as necessary.
• Ensure newly hired nursing staff has time cards and schedules prior to orientation date.
• Answer applicant calls regarding position availability and coordinate interviews as deemed appropriate.
• Assist in obtaining nursing care staff information needed for daily posting requirements.
• Consult with nursing department staff and supervisors concerning the staffing/scheduling needs: to assist in elimination/correction of problem areas, and/or improvement of services.
• Make written/oral reports/recommendations to the Director of Nursing concerning staffing and scheduling issues.
• Develop and maintain a good working rapport with interdepartmental personnel, as well as other departments within the facility.
• Ensure administrative functions are carried out promptly for an efficient operation.
• Review complaints and grievances pertinent to scheduling and staffing. Make necessary oral/written reports to the Director of Nursing
• Assist in ordering/managing supplies for the facility on a daily/weekly basis

Job description

• Maintain a current listing of all resident care employee phone numbers.
• Maintain daily tardy and absenteeism calendars.
• Report to Director of Nursing all employees with excess tardiness or absenteeism in accordance with facility policy.
• Assist employees in accurate completion of forms (i.e., leave and day off requests, time cards, etc.) pertinent to scheduling and staffing.
• Complete monthly nursing schedule coordinating requests to ensure appropriate coverage of units.
• Complete and post work sheets/time schedules. Coordinate variances with the Director of Nursing
• Assist in completion and filing of designated reports in accordance with established policies and procedures.
• Perform miscellaneous duties pertaining to staffing and assist nursing supervisory personnel as necessary.
• Answer employee calls regarding staffing/scheduling functions. Prepare written correspondence as necessary.
• Ensure newly hired nursing staff has time cards and schedules prior to orientation date.
• Answer applicant calls regarding position availability and coordinate interviews as deemed appropriate.
• Assist in obtaining nursing care staff information needed for daily posting requirements.
• Consult with nursing department staff and supervisors concerning the staffing/scheduling needs: to assist in elimination/correction of problem areas, and/or improvement of services.
• Make written/oral reports/recommendations to the Director of Nursing concerning staffing and scheduling issues.
• Develop and maintain a good working rapport with interdepartmental personnel, as well as other departments within the facility.
• Ensure administrative functions are carried out promptly for an efficient operation.
• Review complaints and grievances pertinent to scheduling and staffing. Make necessary oral/written reports to the Director of Nursing
• Assist in ordering/managing supplies for the facility on a daily/weekly basis