Scheduler

Jade Financial; Chicago (IL); On-site; USD 42,000 - 62,000; Full time

Job summary

Apploi is seeking a Scheduler to coordinate nursing staff schedules ensuring proper coverage across all shifts in alignment with state regulations and facility policies.

The role supports efficient operations and quality patient care by maintaining staffing levels and assisting with onboarding for new staff.

Qualifications

• High school diploma or equivalent required; associates degree preferred.
• Healthcare scheduling experience is highly valued.
• Knowledge of SNF staffing requirements and regulations is a plus.
• Strong organizational and time-management abilities are essential.
• Excellent communication and interpersonal skills are required.
• Proficiency with scheduling software and Microsoft Office.

Responsibilities

• Create and manage daily, weekly, and monthly staff schedules for nursing and other direct care personnel.
• Ensure adequate coverage for all shifts, including emergencies.
• Communicate schedule changes promptly to staff and leadership.
• Track attendance, PTO, and shift swaps.
• Maintain records of staff availability and licensure/certification requirements.
• Collaborate with nursing leadership to address staffing issues or concerns.
• Maintain compliance with regulatory staffing ratios.
• Prepare staffing reports as requested by leadership.
• Assist with onboarding of new staff in terms of schedule orientation.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Scheduling software

Education

High school diploma or equivalent

Associate’s degree or higher preferred

Tools

Excel

Outlook

Microsoft Office

Job description

Position Summary:

The Scheduler is responsible for coordinating and maintaining the nursing staff schedule to ensure adequate and appropriate coverage for all shifts in accordance with state regulations, facility policies, and staffing needs. This role supports efficient operations and helps maintain quality patient care by ensuring staffing levels meet required standards.

Key Responsibilities:

• Create and manage daily, weekly, and monthly staff schedules for nursing and other direct care personnel

• Ensure adequate coverage for all shifts, including last-minute call-offs and emergencies

• Communicate schedule changes promptly to staff and leadership

• Track and monitor staff attendance, PTO, and shift swaps

• Maintain accurate records of staff availability and licensure/certification requirements

• Collaborate with nursing leadership to address staffing issues or concerns

• Maintain compliance with regulatory requirements regarding staffing ratios

• Prepare staffing reports as requested by leadership

• Assist with onboarding of new staff in terms of schedule orientation

Qualifications:

• High school diploma or equivalent; associate’s degree or higher preferred

• CNA preferred

• Previous scheduling experience in healthcare or long-term care setting preferred

• Knowledge of SNF staffing requirements and regulations is a plus

• Strong organizational and time-management skills

• Excellent communication and interpersonal skills

• Proficiency with scheduling software and Microsoft Office (Excel, Outlook)

• Ability to work under pressure and handle multiple tasks

Working Conditions:

• May require occasional evening or weekend availability to address scheduling emergencies