Scheduling Clerk - Surgical Services

Munson Healthcare Careers; Traverse City (MI); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Tuition reimbursement

Full benefits

Paid holidays

Generous PTO

Employee discounts

Retirement counseling

Job summary

Munson Healthcare Careers is seeking an experienced Operating Room Scheduler to manage daily surgical case scheduling from a remote Michigan location. You will coordinate add-on cases, cancellations, and resource allocation, and communicate with physicians, OR staff, and anesthesia teams to ensure timely procedures.

The role requires a high school diploma, preferably an Associate’s degree or 3 years of hospital scheduling experience, and proficiency in MS Word with knowledge of Windows-based

Qualifications

• This position requires a high school diploma and ideally an Associate's degree or 3 years in a hospital or health field with medical terminology.
• Proficiency in MS Word and comfort with Windows-based applications and multiple computer systems.
• Experience in Operating Room scheduling or as a unit clerk is desirable.

Responsibilities

• Handles future scheduling for the OR including requests, faxes and scheduling slips.
• Takes add-on cases for current day and gathers pertinent patient data.
• Communicates add-on cases and cancellations to OR staff and coordinators.
• Uses OR Management scheduling systems to coordinate daily surgical cases.
• Follows block scheduling rules and enters cases accordingly.
• Coordinates order of cases considering resources and surgeon preferences.
• Notifies physicians' offices of scheduled times and confirms numbers.
• Notifies Surgery teams of next-day times and coordinates with Inventory Control for items.

Skills

MS Word

Medical terminology

Hospital scheduling

Education

High school diploma

Associate's degree or 3 years hospital/health field experience

Tools

OR Management scheduling system

Job description

Company Description

Location:550 Munson Avenue, Traverse City MI

Schedule: Full Time Remote, 40 Hours Weekly - Monday to Friday 7:30 AM - 4:30 PM

More Than Just Care,It’sCommunity

Imagine doing meaningful work in a place where peoplevacation. That’slife at Munson Healthcare - northern Michigan’s largest healthcare system, with eight award-winning community hospitals serving over half a million residents across 29 counties.

If you want a career in healthcare and alifestylemost people only dream about – with freshwater lakes, scenic trails, charming downtowns, a vibrant arts scene, and endless outdoor adventures - you might just be Munson Material. To us, that means teammates who live by our values of excellence,teamness, positivity, creativity, and a commitment to creating exceptional experiences for our patients and each other. Join a team that delivers outstanding care in one of the most beautiful regions in the country.

Invested in You

• Grow: Tuition reimbursement, in-person and online development, and access to our career hub to help you advance.

• Thrive: Full benefits, paid holidays, generous PTO, employee discounts, and free individual retirement counseling.

• Be Well: Free wellness platform for you and your family, plus personalized support for personal or family challenges.

• Be Heard: Share your ideas and help shape the way we work through improvement huddles, employee surveys, and town hall meetings

Job Description

A Day inthe Life

• Handles all future scheduling for the OR schedule including telephone requests, faxes and scheduling slips.
• Takes verbal add-on cases for current day, ascertaining all pertinent patient data.
• Communicates add-on cases and/or cancellations to O.R. coordinator and all other appropriate areas.
• Utilizes all aspects of computerized and non-computerized “OR Management” scheduling systems to coordinate formation of the daily surgical case scheduling.
• Is knowledgeable of the block scheduling system rules and regulations and is able to utilize that system to enter surgical cases accordingly.
• Coordinates the order of surgical cases taking into consideration shared resources, personnel availability, surgeon preferences.
• Communicates confirmation numbers of scheduled cases to physicians' office staff using right fax.
• Notifies surgeons/offices of their surgery times for the next day’s procedures.
• Notifies Inventory Control Specialist of all specialty items needed for boarded procedures.
• Communicates daily with O.R. coordinators/O.R. Manager and Anesthesia about problems/conflicts/ special requests.
• Responsible to access department communications daily utilizing telephone voicemail and/or e-mail.

Qualifications

What’s Required

• High school graduate required.
• Associate's degree and/or 3 years of experience in a hospital or health related field with focus on medical registration and medical terminology strongly desired.
• Must be proficient in MS Word with knowledge of Windows based applications and possess a proven ability to effectively use multiple computer systems.
• Previous Operating Room scheduling or unit clerk experience desired.

Additional Information

This is a remote position and the candidate must live in the state of Michigan!

Munson Healthcare requires all employees be vaccinated or have lab confirmed immunity for Measles, Mumps, Rubella and Varicella. MHC also requires all employees to receive a flu vaccine during the flu season in the year that they are hired and annually thereafter, or receive an approved medical or religious exemption.