Scheduling Clerk - Surgical Services

Munsonhealthcare1; United States; Remote; USD 38,000 - 52,000; Full time

Job summary

Munson Healthcare is seeking a skilled OR scheduling professional to manage the daily operating room schedule, handle add-ons and cancellations, and coordinate with surgeons and inventory. The role requires hospital experience, MS Word proficiency, and the ability to navigate multiple computer systems.

The position is remote and requires residency in Michigan, with adherence to vaccination policies for Measles, Mumps, Rubella, Varicella, and annual flu vaccination.

Qualifications

• High school graduate required.
• Associate's degree and/or 3 years of experience in a hospital or health related field with focus on medical registration and medical terminology strongly desired.
• Must be proficient in MS Word with knowledge of Windows based applications and possess a proven ability to effectively use multiple computer systems.
• Previous Operating Room scheduling or unit clerk experience desired.

Responsibilities

• Handles all future scheduling for the OR schedule including telephone requests, faxes and scheduling slips.
• Takes verbal add-on cases for current day, ascertaining all pertinent patient data.
• Communicates add-on cases and/or cancellations to O.R. coordinator and all other appropriate areas.
• Utilizes OR Management scheduling systems to coordinate daily surgical case scheduling.
• Follows block scheduling system rules and enters cases accordingly.
• Coordinates order of surgical cases considering shared resources and personnel availability.
• Communicates confirmation numbers of scheduled cases to physicians' office staff by fax.
• Notifies surgeons/offices of surgery times for next-day procedures.
• Notifies Inventory Control Specialist of specialty items needed for boarded procedures.
• Communicates daily with O.R. coordinators and Anesthesia about problems/conflicts.
• Access department communications daily via telephone voicemail and/or e-mail.

Skills

MS Word proficiency

Windows-based applications

Multi-system usage

Communication skills

Scheduling coordination

Education

High school diploma

Associate's degree in health-related field

Tools

OR scheduling systems

Job description

A Day in the Life

• Handles all future scheduling for the OR schedule including telephone requests, faxes and scheduling slips.


• Takes verbal add-on cases for current day, ascertaining all pertinent patient data.


• Communicates add-on cases and/or cancellations to O.R. coordinator and all other appropriate areas.


• Utilizes all aspects of computerized and non-computerized "OR Management" scheduling systems to coordinate formation of the daily surgical case scheduling.


• Is knowledgeable of the block scheduling system rules and regulations and is able to utilize that system to enter surgical cases accordingly.


• Coordinates the order of surgical cases taking into consideration shared resources, personnel availability, surgeon preferences.


• Communicates confirmation numbers of scheduled cases to physicians' office staff using right fax.


• Notifies surgeons/offices of their surgery times for the next day's procedures.


• Notifies Inventory Control Specialist of all specialty items needed for boarded procedures.


• Communicates daily with O.R. coordinators/O.R. Manager and Anesthesia about problems/conflicts/ special requests.


• Responsible to access department communications daily utilizing telephone voicemail and/or e-mail.

This is a remote position and the candidate must live in the state of Michigan!

What's Required

• High school graduate required.


• Associate's degree and/or 3 years of experience in a hospital or health related field with focus on medical registration and medical terminology strongly desired.


• Must be proficient in MS Word with knowledge of Windows based applications and possess a proven ability to effectively use multiple computer systems.


• Previous Operating Room scheduling or unit clerk experience desired.

Munson Healthcare requires all employees be vaccinated or have lab confirmed immunity for Measles, Mumps, Rubella and Varicella. MHC also requires all employees to receive a flu vaccine during the flu season in the year that they are hired and annually thereafter, or receive an approved medical or religious exemption.