Scheduling Assistant Mahtomedi

New Perspective Senior Living, LLC; Minnetonka, Northern (MN, KY); Hybrid; USD 2,066,000 - 2,617,000; Full time

Benefits offered by this job

401(k) with Company Match

Paid Time Off and Holidays

Company-Paid Basic Life Insurance

Voluntary Short-Term Disability

Company-Paid Long-Term Disability

Health Reimbursement Account/Health_S

Flexible Spending Accounts

Education assistance - up to $5,000

Real-time Access to Earned Wages

Employee Assistance Program

Job summary

New Perspective Senior Living, LLC in Minnetonka, MN is seeking a Scheduling Assistant who, as a Caregiver/Med Passer, arranges staff coverage for the care team and records absences in scheduling software under the direction of the Care Team Manager.

The role requires excellent organization, problem solving, and customer service skills, plus willingness to be on-call every other weekend to cover shifts and possibly provide resident care or medication passes as directed.

Qualifications

• High school diploma or equivalent: required.
• Healthcare environment experience preferred.
• Staff scheduling experience a plus.
• Strong organizational and independent work abilities.
• Ability to maintain confidentiality.

Responsibilities

• Maintain schedule for care team and fill shifts to meet staffing requirements.
• Communicate clearly with caregivers and management.
• Recordkeeping for time off requests, attendance and replacements.
• On-call at least every other weekend to cover shifts.
• Provide care to residents or pass medications as directed by Care Team Manager/ALM/BHM or Executive Director.
• Arrange replacements and secure coverage as needed.

Skills

Organization

Problem solving

Customer service

Scheduling experience

Communication

Education

High school diploma or equivalent

Tools

Scheduling software

Job description

Description

The Scheduling Assistant is a Caregiver/Med Passer who is also responsible for arranging staff coverage for the care team department based on established guidelines under the direction of the Care Team Manager. The Scheduling Assistant records absences in scheduling software and secures replacements as needed. The Scheduling Assistant must have excellent organization, problem solving, and customer service skills.

Responsibilities

• Maintains schedule for care team department ensuring vacant shifts are filled to meet staffing requirements.
• Supports and maintains effective and positive communication and working relations with team members and managers.
• Communicates clearly and effectively over the phone, in person, and in writing with caregivers and members of the management team.
• Manages recordkeeping to ensure staffing in accordance with established standards that includes management of call offs and replacements, and attendance.
• Maintain records related to time off requests, approvals and denials, tardiness, and missed punches in accordance with established procedures.
• Daily correction of missed caregiver punches/tracking of missed lunches/breaks.
• Provides care to residents or passes medication per the direction of the Care Team Manager/ALM/BHM or Executive Director.
• Must be available to be on-call at least every other weekend to take call-offs including after regular business hours. If unable to fill a shift, responsibility includes covering the shift themselves in the community.

Qualifications

• High school diploma or work equivalent required.
• Experience in a healthcare environment. Staff scheduling or similar experience a plus.
• Strong organizational skills and the ability to work independently and adapt to changing situations as daily labor management changes.
• Ability to organize and maintain accurate electronic and paper filing systems.
• Knowledge of personal computers and related applications.
• Ability to identify and efficiently solve problems in a timely manner.
• Must be reliable, dependable and display a professional disposition.
• Excellent interpersonal and customer service skills required.
• Ability to understand written and oral instructions.
• Ability to communicate clearly and maintain effective working relationships with team members and managers.
• Ability to be flexible, patient, and attentive to details.
• Ability to maintain confidential information.

Hourly Pay Range:

Why New Perspective Senior Living?

A career with a purpose starts here!

This is an exciting time to join New Perspective. We are a growing company serving over 4,000 seniors today with a goal of reaching 10,000 within the next few years. Our growth is creating energy, excitement, and the opportunity to make a difference in the lives of others. We have a culture of servant leadership and collaboration that supports each team member’s personal and professional development. At New Perspective you’re not just an employee, you are a valued member of our team.

• 401(k) with Company Match!
• Paid Time Off and Holidays
• Company-Paid Basic Life Insurance
• Voluntary Short-Term Disability
• Company-Paid Long-Term Disability
• Health Reimbursement Account/Health Savings Account
• Flexible Spending Accounts
• Education assistance - up to $5,000 per calendar year!
• Real-time Access to Earned Wages
• Employee Assistance Program

*Benefits vary by full-time, part-time, and PRN status.

New Perspective is an Equal Opportunity Employer.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.