Scheduling & Administrative Assistant

Theatre Major, L.L.C.; United States; Remote; USD 21,000 - 25,000; Part time

Job summary

Theatre Major, L.L.C. is seeking an entry-level assistant to support scheduling, administration, and operations. You will assist students, families, and the coaching team, helping keep calendars, meetings, and materials on track.

You will gain professional skills in scheduling, communications, and data handling while working core hours on weekdays and some weekend shifts. This part-time role is ideal for someone looking to learn in a theatre-education environment.

Qualifications

• Excellent written and verbal communication
• Experience with scheduling and administrative support preferred
• Comfort with calendar management and note-taking
• Familiarity with TeachWorks or similar scheduling systems is a plus
• Interest in theatre or education is a plus

Responsibilities

• Manage student and coach sessions in TeachWorks
• Arrange and coordinate meetings and staff check-ins
• Keep calendars organized and ensure materials are ready on time
• Take notes and summarize discussions at meetings
• Draft and send emails to families and staff
• Organize electronic student files and prepare documents

Skills

Strong communication

Google Workspace proficient

Organized and detail-oriented

Calendar management

Digital presentation creation

Independent task management

Tools

TeachWorks

Bulk email tools

Job description

Entry-level position, supporting Theatre Major team with scheduling, administration, and operations.

About Theatre Major, L.L.C.

Theatre Major, LLC, is an educational consulting company that advises and trains student-actors applying to collegiate acting and musical theatre programs around the world.

Description

About the Role

Theatre Major is looking for a dependable and organized person to help keep things running smoothly. This is an entry-level role, perfect for someone who wants to learn professional skills in scheduling, administration, and operations. You'll support our students, parents, and coaching team while helping us stay on top of schedules, meetings, and materials.

Hours: Part-time (10-15 hours/week to start) Scheduled shifts will take place during Theatre Major's core hours: Monday-Friday, 11:00-8:00 PM ET, and Saturday-Sunday, 10:00 AM-3:00 PM ET.

What You'll Do

This role covers a mix of scheduling, communications, and general administrative support. You won't be doing all of these tasks at once, but over time you may help with:

• Scheduling & Coordination
  • Manage student and coach sessions in TeachWorks
  • Arrange and coordinate meetings and staff check-ins
  • Keep calendars organized so there are no conflicts and all materials are ready on time
  • Take notes and summarize discussions at meetings
• Student & Program Support
  • Help identify pre-screen requirements for students and track them
  • Conduct research to support the development of student pre-screen materials
  • Organize and maintain electronic student files
• Administrative Tasks
  • Update notes from calls and share with the team
  • Prepare, edit, and format documents (memos, presentations, newsletters, etc.)
  • Maintain filing systems so information is easy to find
• Communications
  • Draft and send emails to families and staff
  • Post or suggest content for social media
  • Help create digital presentations and newsletters
  • Assist in planning meeting agendas and event materials
• Team & Event Support
  • Attend internal weekly staff meetings
  • Help with ordering supplies or coordinating with vendors
  • Occasionally attend events or performances as needed or requested
  • Arrange travel and accommodations, including itineraries

What We're Looking For

• Strong communication skills, especially through email, Slack, and written notes
• Highly proficient with Google Workspace (Gmail, Calendar, Docs, Sheets, Forms, Slides, etc.), plus data systems and bulk email tools
• Organized and detail-oriented, you'll be helping manage multiple calendars and files at once
• Comfortable creating digital presentations and maintaining student files
• Quick learner who can pick up new systems (we'll train you on TeachWorks and other tools)
• Reliable, responsive, and able to manage tasks independently
• Interest in theatre, education, or administration is a plus

Salary

$15 - $18 per hour