Scheduler

hce-careers; Carpinteria (CA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Opportunity for advancement

Paid time off

Training & development

Wellness resources

Job summary

Visiting Angels in Carpinteria, CA is seeking a Scheduler to coordinate services between clients and caregivers, create client schedules using WellSky, and ensure adequate staffing for continuity of care. The role is in-person at our Carpinteria office.

Required is a high school diploma with two years of scheduling experience in private duty home care, plus proficiency with Microsoft Office and scheduling software. Applicants should be reliable, professional and able to work independently.

Qualifications

• High school diploma and two years of scheduling experience in private duty home care.
• Proficiency with Microsoft Office (Word, Excel and Outlook) and scheduling systems; WellSky preferred.
• Ability to listen and communicate clearly, fluently and diplomatically – both orally and in writing.
• Ability to remain flexible, resilient, calm and maintain a sense of humor in all situations.
• Present a well-groomed professional image representative of the business.
• Ability to plan, organize, prioritize, delegate and complete work within deadlines while managing interruptions.
• Work independently with minimal supervision.
• Demonstrate goodwill for the Agency with staff, clients, families and referral sources.

Responsibilities

• Schedule caregivers with clients for all open hours/shifts on existing and new cases.
• Maintain computer schedules and ensure timely data entry for clients and caregivers.
• Contact clients and caregivers regarding day-to-day scheduling changes.
• Monitor telephony logs daily to facilitate accurate payroll and billing.
• Provide regular updates to supervisor about open shifts after exhaustive staffing efforts.
• Generate reports on caregiver supply and demand for leadership.
• Follow Visiting Angels’ policies and procedures.

Skills

Scheduling

Microsoft Office

Communication

Team coordination

Education

High school diploma

Tools

WellSky

Scheduling systems

Job description

Benefits:

• Competitive salary
• Opportunity for advancement
• Paid time off
• Training & development
• Wellness resources

This role is In-Person in our office, located in Carpinteria

POSITION PURPOSE: The Scheduler is responsible for coordinating services between clients and caregivers, creating schedules for clients using WellSky software, ensuring adequate staffing and maintaining continuity of care to best meet the needs of the clients and the caregivers.

PRINCIPAL ACCOUNTABILITIES AND ESSENTIAL FUNCTIONS: The duties and responsibilities described below do not represent a comprehensive list for this position. Additional tasks may be assigned from time to time as necessitated by the business demands.

• Schedule caregivers with clients for all open hours/shifts on existing and new cases. Provide consistency in caregiver scheduling with clients.
• Maintain computer schedules and ensure timely data entry for clients and caregivers.
• Contact clients and caregivers regarding day-to-day scheduling changes.
• Monitor telephony logs on a daily basis, making appropriate corrections to the system to facilitate accurate processing of payroll and billing.
• Regularly update the direct supervisor about open shifts after making an exhaustive effort to staff the shifts and unable to staff.
• Generate timely reports on caregiver supply and demand for direct supervisor.
• Communicate and reinforce Visiting Angels’ policies and procedures.
• Perform general office duties, including but not limited to, word processing, filing, reception and telephone services.
• Must be computer savvy .
• Participate in 90-day, annual evaluations and performance improvement plans for the caregiver team.
• Maintain positive relationships with clients and their families, prospective clients, caregivers, prospective employees, fellow team members and referral sources.
• Maintain absolute confidentiality of all information pertaining to employees, clients and client’s families.
• Demonstrate dependability and reliability.
• Maintain professionalism; provide support and encouragement to the caregiver team.
• Manage on-call evenings and weekends, as directed. Keep on-call materials current with client information, instructions and directions, the current roster of care and list of active direct care staff. Prepare and maintain the on-call log, client and employee records. Manage calls in accordance with the company policies.
• Maintain regular, predictable attendance.

Perform other functions as deemed appropriate by the management team.

REQUIRED JOB KNOWLEDGE AND SKILLS:

• High school diploma and two years of scheduling experience in private duty home care.
• Proficiency with Microsoft Office (Word, Excel and Outlook) applications, scheduling systems and other healthcare industry-related software. Experience with WellSky preferred
• Ability to listen and communicate clearly, fluently and diplomatically – both orally and in writing.
• Ability to remain flexible, resilient, calm and maintain a sense of humor in all situations.
• Present a well-groomed professional image representative of the business.
• Ability to plan, organize, prioritize, delegate and accurately complete work activities within specific deadlines while managing interruptions.
• Work independently and proactively with a minimum amount of direction and/or supervision.
• Ability to generate goodwill for the Agency with staff, clients, their family members and referral sources. Demonstrate a strong commitment to client service excellence.
• Ability to lawfully work in the U.S.

PHYSICAL/ENVIRONMENTAL DEMANDS:

• Combination of sitting, standing, bending, reaching, stretching, stooping, walking, climbing stairs and moving intermittently during working hours.
• Must be able to lift at least 50 lbs., if working with clients.
• Must be able to see and hear or use prosthetics that enable these senses to function adequately to fully meet the requirements of this.
• Must be able to properly operate office equipment.
• Must be able to maintain verbal and written communication with co-workers, leadership team, supervisors, clients, family members, vendors and all business associates within or outside the Agency.
• Successful completion and ongoing compliance with all licensing, certification, continuous education, background testing, drug and alcohol testing, OIG and health assessments as may be required under federal, state, or local law or per employer policy.
• All of the above demands are subject to the ADA requirements.