Scanning Technician

QualX Corporation; El Segundo (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

QualX Corporation is seeking an Information Management Assistant in El Segundo, CA. The role focuses on maintaining paper and electronic records, data entry, and scanning workflows within a government program context.

Requirements include an Associate Degree, strong communication, and extensive scanning experience. Proficiency with MS Office and Acrobat is expected, with attention to detail handling sensitive information under tight deadlines.

Qualifications

• Bachelor’s degree or equivalent experience in history or related field.
• Strong written and spoken communication abilities.
• Customer service experience handling government program managers and SMEs.
• Extensive document scanning and quality control experience.
• Proficiency with MS Office and Acrobat for document handling.
• Detail-oriented with the ability to manage sensitive information under deadlines.

Responsibilities

• Maintain records in paper and electronic formats, organizing and indexing.
• Move boxes up to 25lbs to access records as needed.
• Create logs, reports, and production summaries for scanning work.
• Perform frequent data entry and general admin tasks.
• Conduct quality assurance on scanning, indexing, and data entry.
• Monitor trends in information management and advise on policies.
• Suggest strategies and assist in agency planning and development.
• Ensure records creation and disposition comply with federal guidelines.
• Inventory hardcopy and electronic records and info systems.
• Recommend records formats and storage methods.

Skills

Communication skills

Customer service

Data entry

Attention to detail

Record management

Quality assurance

Microsoft Office

Adobe Acrobat

Education

Associate Degree

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

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Job Title

Location

Category

Information Management

Job Type

Full-Time

Staff

Education

Associate Degree

Travel

None

Security Clearance Required

Secret

Job Description

DUTIES AND RESPONSIBILITIES

• Maintain office records, in paper and electronic format, including, but not limited to gathering, organizing, processing and indexing
• Access to records may require the individual to move boxes with a weight up to 25lbs
• Create log sheets, reports and production summaries for scanning work performed
• Perform frequent data entry assignments as well as other general administrative office functions
• Conduct quality assurance on all scanning, indexing, and data entry work performed
• Research and monitor current trends, best practices, and developments in the information management industry
• Recommend strategies and participate in agency planning, goal setting, and development of policies
• Ensure records creation, maintenance, use, and disposition are in accordance with federal guidelines
• Conduct records inventories of hardcopy and electronic records as well as for information systems/databases
• Provide recommendations on records formats, uniform naming conventions, and storage methods

Job Requirements

QUALIFICATIONS AND REQUIREMENTS

• Bachelor's Degree in History or related field or equivalent combination of education and/or experience
• Ability to communicate effectively - both orally and in writing
• Excellent customer service skills to adequately handle the needs of government program managers and their SMEs
• Extensive document scanning experience
• Familiarity with quality control checks and scanning procedures
• Proficiency in Microsoft Office Suite, Adobe Acrobat
• Detail-oriented with ability to work in a high pressure environment handling sensitive and/or classified information while meeting multiple deadlines

We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.