Scanning / Mail Clerk

atblaw; Thousand Oaks (CA); On-site; USD 25,000 - 32,000; Part time

Job summary

Testan Law is seeking a detail-oriented clerical assistant to support digitized filing and general office tasks across California field offices. The role requires at least one year of office experience, strong MS Office skills, and comfort with scanning in a paperless environment.

Responsibilities include mail processing, docket entry, large print jobs, and occasional switchboard support. On-site work in Westlake Village, CA; lifting up to 40 pounds is required.

Qualifications

• At least 1 year of office/clerical experience.
• Advanced MS Office skills (Word, Outlook, Excel).
• Experience scanning documents in a paperless environment preferred.
• Maintaining confidentiality of work-related information and materials.

Responsibilities

• Process incoming and outgoing mail (electronic and physical).
• Perform docket entry tasks and assist with scanning and imaging workflows.
• Assist with large print jobs and light physical lifting (5–40 pounds).
• Answer the company switchboard as needed and support general clerical duties.

Skills

Office/clerical experience

Attention to detail

Multi-tasking

Confidentiality

Switchboard support

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Nuance PDF

Document scanning software

Job description

Testan Law is looking for an individual with at least ONE year of previous office/clerical experience to assist with digitized filing and performing general clerical duties in support of various California field office locations. Prior experience scanning documents in a paperless environment is preferred.

• Processing incoming and outgoing mail/electronically
• Docket Entry
• Assisting with large print jobs
• Able to lift 5-40 pounds
• Experience working with computers, software, and scanning documents.
• Advanced Microsoft Office Skills, specifically Microsoft Word, Outlook, Excel and Nuance PDF.
• Maintaining confidentiality of work-related information and materials.
• Attention to detail, accuracy, able to multi-task with the ability to work in a high volume environment
• Assist with answering company switchboard, as needed.
• Adhere to policies, procedures, and quality controls in relation to scanning legal records and electronic imaging.
• Prior work experience in a law firm is preferred, but not required.

The job location is onsite in Westlake Village. This is not a remote or hybrid remote position.

The anticipated hourly rate ranges from $18.00 to $23.00, depending on qualifications, experience, and other relevant factors.

Testan Law offers a competitive salary and benefits package including medical, dental, life, vacation/sick time off, short- and long-term disability insurance, medical flexible spending accounts, and 401k.

For more information about our company, please visit our website at testanlaw.com.