Scanning Clerk

The-Polo-Club-of-Boca-Raton; Town of Florida (NY); On-site; USD 32,000 - 45,000; Full time

Job summary

The Polo Club of Boca Raton is seeking a Scanning Clerk to efficiently scan paper documents and organize them into electronic files. You will support the mailroom, handle packages, and assist the Accounts Payable team with invoice inputting and filing.

Strong attention to detail, good organizational skills, and the ability to work independently are essential. You will interact with members and staff in a courteous, professional manner while maintaining confidentiality.

Qualifications

• High school diploma or GED required.
• Basic computer knowledge and ability to learn imaging software.
• Ability to work independently and follow written and verbal instructions.

Responsibilities

• Scan paper documents and organize into electronic files.
• Keep mailroom organized and handle packages.
• Assist Accounts Payable with invoice inputting and filing.
• Maintain confidentiality of documents and professional demeanor.

Skills

Organization

Attention to detail

Dependability

Verbal communication

Written communication

Self-motivation

Independence

Positive attitude

Computer skills

Time management

Education

High school diploma or GED

Tools

Imaging software

Job description

Summary:The primary function of the Scanning Clerk is to scan paper documents and organize scanned documents into electronic files in a timely and accurate manner.Essential Duties and Responsibilities include the following;Scans paper documents.Organizes scanned documents into electronic files.Keep mailroom organized regarding packages received for othersExercises discretion relating to the confidentiality of documents being handled.Assists Accounts Payable Coordinator with invoice inputting and filing.Keeps working area clean and organized.Communicates with members, co-workers, management and the general public in a courteous and professional manner.Conforms with and abides by all regulations, policies, work procedures and instructions.Exhibits and maintains a professional demeanor to reflect a positive image of the Polo Club.Performs other duties as assigned by the ControllerKnowledge, Skills and Abilities:Must have basic computer knowledge and skills.Ability to work independently.Must have a positive attitudeMust have strong organizational skills, attention to detail, self-motivation and dependability.Ability to communicate well verbally and in writing.Ability to understand and carry out verbal and written instructions.Ability to interact professionally and maintain effective working relationships with management and co-workers.Supervisory Responsibilities:This job has no supervisory responsibilities.Qualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education/Experience:High school diploma or general education degree (GED).Language Ability:Ability to read and comprehend instructions and to write simple correspondence and memos.Mathematical Ability:Basic math skills, ability to add, subtract, multiply, and divide.Reasoning Ability:Ability to apply common sense understanding to carry out simple instructions. Ability to deal with standardized situations with only occasional or no variables.Computer Skills:To perform this job successfully, an individual should have intermediate to advanced computer knowledge and skills. May require learning of specific imaging-software programs.Certificates and Licenses:No requirements.Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include peripheral vision, close vision and depth perception. The employee is frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and stoop, kneel, crouch, or crawl.Work Environment:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate.