SAO Project Coordinator

Expedite Talent Solutions; Atlanta (GA); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading project management firm in Atlanta is seeking a project coordinator to support activities associated with the State Accounting Office's NextGen Project. This role involves coordinating project meetings, tracking documentation, and working closely with project managers and team members. The ideal candidate should have a degree and relevant experience. This is an onsite position limited to local candidates only and is subject to budget constraints, with the initial contract lasting until the end of the fiscal year.

Qualifications

• Bachelor's degree in a related field from an accredited college or university with one year of IT experience.
• Associate's degree in a related field with three years of IT experience or equivalent combination of education and experience.

Responsibilities

• Coordinates and schedules project-related meetings.
• Transcribes and disseminates project meeting minutes.
• Documents and tracks project documentation and deliverables.
• Develops presentation materials for communication.
• Maintains effective communication and relationships with project team members.

Skills

Organizational skills

Analytical skills

Problem-solving skills

Excellent communication skills

Ability to multitask

Education

Bachelor's degree in a related field

Associate's degree in a related field

Tools

Microsoft Project

Microsoft Office Suite

Outlook

Visio

Job description

Short Description

Under supervision, applies project management knowledge, skills, tools, and techniques in supporting project leads. Drives the development and application of project management methodology and culture.

Complete Description

Under project manager supervision, applies project management knowledge, skills, tools, and techniques in supporting the State Accounting Office's (SAO) NextGen Project (Workday Implementation) activities and tasks. The project coordinator is responsible for tracking project activities and tasks for a specific business suite or multiple workstreams. This includes but is not limited to, scheduling and attending meetings, capturing, and disseminating meeting minutes, receiving project documents and compiling a summary, aiding in the development of communication material such as emails, newsletters or PowerPoint presentation, updating project schedules and RAID log.

Local Candidates only as they will be required to be onsite.

While the intent may be a long-term tenure, this position is subject to annual budget restrictions. The initial contract is through the end of this fiscal year and is anticipated to be renewed July 1st.

Primary Duties & Responsibilities

• Coordinates, schedules, and attends project related meetings.
• Transcribes and disseminates project meeting minutes.
• Documents, tracks and receives project documentation and deliverables.
• Send follow-ups as necessary to ensure project activities are completed in a timely manner.
• Shares information and updates with project team members as relevant to project activities.
• Documents and tracks project risks, issues, action items and decisions as part of the project management activities.
• Assist PM in developing necessary documents, presentations or reports
• Follow-up and track project statuses and update the project tracking system with pertinent information
• Create project related reports from the project work breakdown structure
• Work with PMs on documenting project scope and high-level requirements
• Disseminate information related to project schedules.
• Coordinate NextGen quality review and steering committee meetings. Capture notes and action items and disseminate as appropriate
• Ensure all project related artifacts are stored in the proper location within the NextGen Project SharePoint site.
• Assist in tracking, monitoring, and communicating project-related issues, scope changes, variances and contingencies that may arise during the implementation of the NextGen Project.
• Maintain effective communication and working relationships with project team members
• Other responsibilities added per management’s discretion

Minimum Qualifications

Bachelor's degree in a related field from an accredited college or university AND One year of IT related experience. OR Associate's degree in a related field from an accredited college or university and three years of IT related experience. Note: An equivalent combination of education and job specific experience that provided the knowledge, experience and competencies required to successfully perform the job at the level listed may be substituted on a year-over-year basis.

Preferred Qualifications

• Prefer experience using Microsoft Project or Microsoft Project Online.
• Experienced in using Outlook, Visio, and the Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
• Excellent written, oral and presentation skills
• Strong organizational, analytical, and problem-solving skills
• Ability to communicate to management, business, and technical personnel
• Ability to work through conflict
• An eye for detail and excellent grammar
• Ability to multi-task