C08 - ADMINISTRATIVE SERVICES / ADMIN SVC GEN/MULTI - IT PROJECT COORDINATOR

TechDigital Group; Princeton (NJ); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented IT Project Coordinator to enhance project quality and consistency. This role involves managing schedules, tracking data, and supporting project managers in their administrative tasks. You will be instrumental in coordinating key deliverables, preparing status reports, and maintaining project documentation. If you thrive in a collaborative environment and possess strong organizational and communication skills, this opportunity will allow you to make a significant impact on project success and contribute to the overall efficiency of the team.

Qualifications

• 2-4 years of coordinator experience required.
• Strong knowledge of MS Office and project management tools.

Responsibilities

• Assist in managing project schedules and data tracking.
• Support the Project Manager with administrative duties.

Skills

Project Management

Communication Skills

Organizational Skills

Data Tracking

Agile Methodologies

Education

Associate's Degree in Business Administration

Equivalent Experience

Tools

MS Project

MS Office

SharePoint

Job description

C08 - ADMINISTRATIVE SERVICES / ADMIN SVC GEN/MULTI - IT PROJECT COORDINATOR

Assists in managing and facilitating program/project scheduling and data tracking to enhance project quality and process consistency.

1. Assists PM in development, maintenance and coordination of key project deliverables (PMF, SDLC, Agile, etc.)
2. Works with PM to build out and maintain the integrated program/project schedule using MS Project
3. Assists in preparation of key status reports for relevant program/project meetings (Core, IT, Cross Tower, PMO, Steering Committee, etc.)
4. Supports PM in tracking progress of activities/milestones
5. Assists in routine project management tasks and activities such as logging and maintenance of RAID and Key Activities status
6. Examines program/project documentation/data for completeness and accuracy
7. Supports the Project Manager's administrative workload by owning administrative duties for Project Managers.
8. Schedules key program/project-related meetings
9. Captures minutes for relevant program/project meetings
10. Sets up, manages and maintains program/project SharePoint site as per agreed to plan (including meeting minutes, RAID, status reports, project permissions, etc.)
11. Maintains and reports on program/project Budget and Actuals by coordinating with the Project Financial Analyst and Program/Project Manager
12. Assists in execution of all communications internal to the project team (excluding the communications managed by Marketing and Communication Services)
13. Produces regular and ad hoc reporting in the form of required dashboard reports, as per requirements (Impact/Priority, Key Leadership updates, etc.)
14. Assists in managing PM resource sharing across multiple areas within PPM.
15. Gathers PM allocation, facilitates resource capacity planning and sharing within PPM
16. Maintains record of people and skill sets across pool of resources

Minimum Qualifications:
A.A. Business Administration or equivalent experience
2-4 years coordinator or equivalent experience
Strong computer knowledge and skills including MS Office and Internet platforms

Miscellaneous:
Organized and able to work independently.
Excellent spelling, written, and oral communication.