San Francisco Office & Workplace Experience Lead

United States Digital Space LLC; San Francisco (CA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

On-site role in San Francisco

Job summary

Apollo.io is opening a new office in San Francisco, and we're looking for an Office Manager to own the day-to-day operations of the space, reporting to the Chief of Staff. This role ensures a safe, welcoming, and productive environment—from front-of-house hospitality to vendor coordination and onboarding logistics.

The ideal candidate has 3–5 years in administrative or facilities roles, strong organization, and comfort with Google Workspace, Slack, and basic AI tools.

Qualifications

• 3 to 5 years of experience in administrative, office management, workplace operations, hospitality, or facilities coordination.
• Experience supporting an in-office team in a startup or corporate environment.
• Strong organizational and time management skills with a service-oriented mindset.
• Clear, friendly communication style and proactive follow-through.

Responsibilities

• Support day-to-day office operations to keep space safe, welcoming, and productive.
• Collaborate with the Chief of Staff to implement policies and coordinate logistics.
• Coordinate with building management and vendors; obtain invoices/quotes.
• Maintain inventory and restock supplies.
• Greet visitors and manage check-in with Apollo branding.
• Oversee badge/access administration and onboarding logistics.
• Assist in safety procedures and compliance.
• Plan and help execute in-office events and team gatherings.
• Ensure communal spaces are organized and well-presented.

Skills

Organization

Communication

Follow-through

Vendor management

Hospitality mindset

Multitasking

Google Workspace

Slack

Calendar management

AI tools

Tools

Google Workspace

Slack

Calendar software

Ticketing system

AI productivity tools

Job description

Apollo.io is opening a new office in San Francisco, and we're looking for an Office Manager to own the day-to-day operations of the space, reporting to the Chief of Staff. This role ensures a safe, welcoming, and productive environment—from front-of-house hospitality to vendor coordination and onboarding logistics.

The ideal candidate has 3–5 years in administrative or facilities roles, strong organization, and comfort with Google Workspace, Slack, and basic AI tools.