Sample Operations Coordinator — Visual Merch & Admin

Overstock.Com; Dallas (TX); Hybrid; USD 40,000 - 55,000; Full time

Benefits offered by this job

401k 6% match

Flexible schedules

Tuition reimbursement

Leadership development program

Mentorship program

Employee resource groups

Job summary

Overstock.com in Dallas, TX is seeking a detail‑oriented Sample Management/Visual Merchandising support specialist to help coordinate product samples for photography, ecommerce, and merchandising teams.

You will log, tag, store, track and stage samples, support Mock Store projects, and assist the Product Merchandising and Buying offices with data entry, tracking, and routine communications. The role requires 3+ years retail experience and strong cross‑functional collaboration.

Qualifications

• High School Diploma required.
• 3+ years of retail experience preferred.
• Based in Dallas/Ft. Worth area.
• Ability to manage competing priorities in a fast-paced, deadline-driven environment.
• Strong written and verbal communication; cross‑functional collaboration.
• Proficiency with Microsoft Word, Excel and Outlook.

Responsibilities

• Manage samples for photography, ecommerce merchandising and visual teams.
• Receives, logs, tags and stores all incoming vendor and product samples; maintains an organized sample room and library.
• Maintains sample tracking log and database, recording details, location and status.
• Manages sample check-out and return for Buyers, Product Merchandisers and Visual Merchandising teams; follow up on outstanding samples.
• Prepares and stages samples for photography, line reviews, seasonal presentations and marketing shoots; coordinates hand-off of samples and related assets.
• Manages sample lifecycle and disposition, including vendor returns, archiving, sample sales or donations, end-of-season purging.
• Proactively identifies and implements improvements to sample organization, storage, labeling and tracking processes.
• Support Mock Store sets; pulls, stages and returns products and samples; ensure correct samples are available on schedule.
• Provide admin and data support to Product Merchandising and Buying offices; assist with item setup data entry, product specification and vendor information tracking.

Skills

Strong communication skills

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Overstock.com in Dallas, TX is seeking a detail‑oriented Sample Management/Visual Merchandising support specialist to help coordinate product samples for photography, ecommerce, and merchandising teams.

You will log, tag, store, track and stage samples, support Mock Store projects, and assist the Product Merchandising and Buying offices with data entry, tracking, and routine communications. The role requires 3+ years retail experience and strong cross‑functional collaboration.