Sample Coordinator Merchandising : 26-03072

Akraya, Inc.; San Francisco (CA); On-site; USD 34,000 - 40,000; Full time

Job summary

Akraya, Inc. is seeking a Sample Coordinator to support the Merchandising team by ensuring samples are received on time, organized, and accurately tracked through each seasonal flow.

The role requires strong organizational skills, attention to detail, and effective communication to coordinate sample arrivals and delays. The coordinator will also build relationships with Brand MAs and assemble copy fact sheets using multiple systems.

Qualifications

• Experience with sample coordination, inventory tracking, merchandising support, or similar administrative functions.
• Strong organizational skills and attention to detail.
• Ability to maintain accurate records and tracking information.
• Excellent communication and follow-up skills when working with Merchandising teams and Brand MAs.
• Ability to work with multiple systems to prepare fact sheets and documentation.

Responsibilities

• Ensure samples are received in a timely manner for each seasonal flow.
• Organize samples and maintain accurate receiving and tracking records.
• Communicate with the Merchandising team regarding sample arrivals, delays, and status updates.
• Build and maintain strong working relationships with Brand MAs.
• Assemble copy fact sheets using several systems and ensure information is accurate and organized.
• Support the broader team with additional projects and assignments as needed.

Skills

Sample Coordination & Tracking

Inventory & Record Management

Merchandising Team Support

Cross-Functional Communication

Fact Sheet & Documentation Preparation

Job description

Primary Skills

• Sample Coordination & Tracking (Expert)
• Inventory & Record Management (Advanced)
• Merchandising Team Support (Advanced)
• Cross-Functional Communication (Advanced)
• Fact Sheet & Documentation Preparation (Advanced)

Contract Type: W2 Only

Duration: 3+ Months

Location: San Francisco, CA

Pay Range: $25 - $29 on W2

Job Summary

The Sample Coordinator will support the Merchandising team by ensuring samples are received on time, properly organized, and accurately tracked throughout each seasonal flow. The role requires strong organizational skills, attention to detail, and effective communication to coordinate sample arrivals and delays. The coordinator will also build strong relationships with Brand MAs, assemble copy fact sheets using multiple systems, and provide additional project support to the broader team as needed.

Key Responsibilities

• Ensure samples are received in a timely manner for each seasonal flow.
• Organize samples and maintain accurate receiving and tracking records.
• Communicate with the Merchandising team regarding sample arrivals, delays, and status updates.
• Build and maintain strong working relationships with Brand MAs.
• Assemble copy fact sheets using several systems and ensure information is accurate and organized.
• Support the broader team with additional projects and assignments as needed.

Must-Have Skills

• Experience with sample coordination, inventory tracking, merchandising support, or similar administrative functions.
• Strong organizational skills and attention to detail.
• Ability to maintain accurate records and tracking information.
• Excellent communication and follow-up skills when working with Merchandising teams and Brand MAs.
• Ability to work with multiple systems to prepare fact sheets and documentation.

Nice-to-Have Skills

• Previous experience in retail, fashion, merchandising, or product sample management.
• Experience working with Brand MAs or similar merchandising stakeholders.
• Experience supporting seasonal product/sample flows.

Preferred Qualifications

• Highly organized, proactive, and detail-oriented.
• Strong relationship-building and collaboration skills.
• Ability to manage multiple priorities and meet seasonal deadlines.
• Comfortable working in an onsite team environment.
• Flexible and willing to support additional team projects as business needs arise.

Work Arrangement

Onsite

ABOUT AKRAYA

Akraya is an award-winning IT staffing firm consistently recognized for our commitment to excellence and a thriving work environment. Most recently, we were recognized Stevie Employer of the Year 2025, SIA Best Staffing Firm to work for 2025, Inc 5000 Best Workspaces in US (2025 & 2024) and Glassdoor's Best Places to Work (2023 & 2022)! Industry Leaders in Tech Staffing As Talent solutions provider for Fortune 100 Organizations, Akraya's industry recognitions solidify our leadership position in the IT staffing space. We don't just connect you with great jobs, we connect you with a workplace that inspires!