Sample Coordinator

BayOne Solutions; San Francisco (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

BayOne Solutions in San Francisco is seeking a detail-oriented Sample Coordination Associate to process, QA, and track product samples. You will partner with merchandising to obtain ETAs, report data to requesting teams, and manage sample logistics while prioritizing product needs.

The role requires strong organizational skills, proficiency in Excel, and excellent communication in English. Prior experience in retail or stock inventory is valued, with a fast-paced environment ability and deadline

Qualifications

• Must have a high school GED or diploma.
• Certificate in business college or university preferred.
• Proficient with Mac and PC computing and Microsoft Office Excel.
• Experience with database management tools.
• Excellent interpersonal and English communication skills.
• Retail, sample coordination, or stock inventory experience preferred.
• Strong prioritization and time-management abilities.
• Ability to work in a fast-paced environment and meet deadlines.
• Standing or kneeling for long periods may be required.

Responsibilities

• Process opening, unboxing, unpacking and tracking of samples.
• QA all incoming samples with product data against merchandise.
• Coordinate ETAs with merchandising and report data to requesting teams.
• Manage sample logistics and communicate product prioritization.
• Route and track samples per order requirements and destinations.
• Collaborate to find solutions to sample challenges.
• Adhere to schedules and report issues to manage partner expectations.
• Learn product details to identify issues and inconsistencies.
• Improve efficiency, streamline procedures, and proactive communication.

Skills

Attention to detail

Time management

Communication skills

English proficiency

Organizational skills

Problem solving

Education

GED/High School Diploma

Certificate in business/college

Tools

Microsoft Excel

Mac/PC computing

Database tools

Job description

• Responsible for processing (opening, unboxing, unpacking) organizing, and tracking samples
• Conduct Quality Assurance of all incoming samples with product data against merchandise
• Partner with merchandising team to obtain ETA’s (Estimated Time of Arrivals) and report data to requesting teams
• Manage sample logistics and work with partners to effectively communicate product prioritization
• Route and track samples according to order requirements and desired destinations
• Collaborates and works diligently to find solutions to sample challenges
• Adheres to schedule requirements and reports issues as needed to manage partner expectations
• Takes a keen approach to learning and researching product in order to enhance their ability to identify issues and inconsistencies in the merchandise
• Always mindful of the sample process and adds value by continuing to improve efficiency, streamlined procedures and proactive communication

Experience, Skills & Qualifications:

• Require a High School GED/Diploma
• Preferred but not required: a certificate of completion for another form of further education such as an accredited business college, city college or university, or is in the process of doing so.
• Preferred but not required: Proficient working knowledge of Mac and PC computing platforms with excellent skills in Microsoft Office Excel (vlookup) and other Office programs.
• Experience with database management tools
• Excellent interpersonal skills, communication skills and English proficiency (verbal and written)
• Prior experience in retail, sample coordination or managing stock inventory will be highly regarded
• Has an acute sense of urgency, understands how to prioritize tasks according to critical needs and is extremely organized
• Ability to think and react in a high-energy, fast paced environment
• Proven ability to meet stringent deadlines
• Is obsessed with accuracy and pays great attention to detail
• Self-motivator, proactive, and works independently
• Position requires prolonged periods of time standing and kneeling