Sample Coordinator

icreatives; El Monte (CA); On-site; USD 28,000 - 40,000; Full time

Job summary

icreatives in El Monte, CA is seeking a meticulous Sample Coordinator to organize and manage all product samples and assets for photography and content. You will support the in-house creative and marketing team, ensuring accurate data entry and timely delivery.

The role requires an associate degree, at least 2 years of experience, advanced Excel skills, and familiarity with Jira or similar tools. This on-site position pays $25 per hour with no remote work.

Qualifications

• Associate’s degree in marketing, Business, or related fields.
• Minimum two (2) years of experience as a sample coordinator, project coordinator, or in a related project management role.
• Intermediate or expert Excel skills with formulas (e.g., SUM, AVERAGE, VLOOKUP, INDEX-MATCH, IF, COUNT).
• Excellent verbal and written communication skills to engage with team members.

Responsibilities

• Coordinate, track, and manage all incoming and outgoing product samples and assets for photography and content queues.
• Maintain a meticulously organized product sample inventory in the Photography Studio, updating Excel lists.
• Take charge of the physical receipt of samples, enter data into corresponding projects, and diligently track progress.
• Be the go-to coordinator for incoming product listing editing requests from internal stakeholders.
• Create, prioritize, and assign project tickets to photographers and content writers using Jira or similar tools.
• Keep project tickets and statuses updated and inform cross-departmental stakeholders of progress.
• Provide support to the Project Manager with reporting and data entry tasks.

Skills

Excel formulas

Attention to detail

Communication skills

Project coordination

Education

Associate degree in marketing or business

Tools

Jira

ClickUp

Monday

Asana

Job description

Are you a hyper-detail-oriented wizardwith a passion for organization and a love for creative projects? Do you thrive in a fast-paced environment and have a knack for managing multiple tasks with precision? Do you excel working in EXCEL? If so, we have the perfect opportunity for you! Join Our Team as a Sample Coordinator!

As Sample Coordinator, with a busy eCommerce company, you'll play a crucial role in their in-house creative project management and marketing team. You’re the mastermind behind organizing and managing all incoming and outgoing product samples in a creative studio. Your coordination skills will ensure high-quality product photography and creative assets for our ever-growing inventory.

As Sample Coordinator you can expect to:

• Coordinate, track, and manage all incoming and outgoing product samples and assets for photography and content queues.
• Maintain a meticulously organized product sample inventory in the Photography Studio, updating Excel lists
• Take charge of the physical receipt of samples in the studio, enter data into corresponding projects, and diligently track progress.
• Be the go-to coordinator for incoming product listing editing requests from various internal stakeholders.
• Create, prioritize, and assign project tickets to our talented photographers and content writers using efficient project management tools (Jira or similar project management tools)
• Keep a close eye on project tickets and statuses, updating cross-departmental stakeholders and business leaders on progress.
• Provide valuable support to the Project Manager with reporting and data entry tasks vital for project coordination.
• Embrace other duties as assigned with a can-do attitude and a zest for excellence!

Required Qualifications

• Associate’s degree in marketing, Business, or related fields. Relevant work experience can also be considered.
• Minimum two (2) years of experience as a sample coordinator, project coordinator, or in a related project management role.
• Intermediate or expert skills in Microsoft Excel – you should be well-versed in using various formulas and functions in Excel, such as SUM, AVERAGE, VLOOKUP, INDEX-MATCH, IF, COUNT, and more.
• An eagle-eye for detail and unparalleled work accuracy.
• Excellent verbal and written communication skills to engage with team members across the organization.

Preferred Qualifications

• Proficiency in Project Management Tools (Jira, ClickUp, Monday, Asana, etc.)
• Experience in the design, branding, and agency space, a definite plus!
• Previous exposure to the eCommerce or retail industry, a bonus!
• Advanced Excel skills and reporting know-how, showcasing your analytical prowess.
• Problem-solving and troubleshooting skills, coupled with an understanding of business processes.
• The ability to evaluate and prioritize projects swiftly based on impact and importance, coupled with top-notch critical thinking.
• You're a reliable, proactive, and solution-oriented go-getter who takes ownership of tasks with minimal guidance.
• A team player, collaborating and communicating effectively with professionalism and respect.

This is an opportunity to work onsite in the El Monte/Arcadia, CA area. Salary is $25/hr. Remote work is not available.

Due to the volume of applications, we are unable to respond to each application personally. If we are interested in your qualifications, we will contact you via telephone or email as soon as possible.

icreatives is an Equal Employment Opportunity Employer. All qualified applicants and talent will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristics protected by law. We believe in providing a culture that embraces and champions diversity, equity, & inclusion because it truly fosters creativity.