Sample Assistant

Theory; New York (NY); Vor Ort; USD 60.000 - 65.000; Vollzeit

Zusammenfassung

The Sample Assistant will provide dedicated support to the Senior Studio Merchandiser across seasonal creative, merchandising, and studio initiatives. This role handles sample coordination, studio organization, product preparation, and on-the-ground project support to ensure seasonal projects are executed efficiently with operational excellence.

Based in New York, the role requires coordinating with Merchandising, Marketing, Creative, and Production teams to maximize sample utilization across

Qualifikationen

• Bachelor's degree in Fashion Merchandising, Fashion Marketing, Styling, or related field preferred.
• Internship or previous experience in fashion styling, merchandising, editorial, or sample management.
• Strong organizational skills with exceptional attention to detail.
• Comfortable working in a fast-paced studio environment managing multiple priorities.
• Proficient in Microsoft Office, PowerPoint, Excel, and Adobe Acrobat.
• Ability to lift and move garment racks, sample boxes, and styling equipment as needed.
• Strong communication and collaboration skills across creative and cross-functional teams.
• Passion for fashion, product storytelling, and visual presentation.

Aufgaben

• Support the Senior Studio Merchandiser with day-to-day sample coordination across style-outs, fittings, photoshoots, presentations, meetings, e-commerce, editorial, and magazine production.
• Assist Global Merchandising teams with the organization and management of seasonal sample sets, supporting a clear and efficient sample handoff process across teams and regions.
• Receive, organize, label, and track seasonal samples to ensure accurate inventory and timely availability for projects.
• Support seasonal sample audits and inventory reconciliation across multiple concurrent productions.
• Create and maintain sample visibility tools; Maintain and communicate current sample status, location, availability, and upcoming needs across cross-functional teams.
• Coordinate sample movement between Merchandising, Marketing, Creative, Production, and external partners while maintaining clear documentation.
• Maintain studio sample organization, including racks, accessories, footwear, and styling equipment.
• Pull, prepare, organize, and reset product for style-outs, fittings, presentations, meetings, and photoshoots.Identifying missing or unavailable product and coordinating resolution.
• Manage post-project sample reconciliation, returns, and reorganization to ensure all product is accurately accounted for.
• Identify and escape sample conflicts, competing priorities, missing product, and timing risks to ensure critical business needs are supported.
• Partner with the Studio Coordinator and Production team to support daily studio operations and production preparation during high-volume periods.
• Provide cross-functional support across Styling, Merchandising, Creative, and Studio Production to keep seasonal projects organized, efficient, and on schedule.
• Assist with additional sample, studio, and operational needs as assigned.
• Monitor sample condition and product integrity, flagging damages, alterations, losses, or other issues and coordinating appropriate follow-up.

Kenntnisse

Strong organizational skills

Attention to detail

Communication skills

Ausbildung

Bachelor's degree in Fashion Merchandising, Fashion Marketing, Styling, or related field

Tools

Microsoft Office

PowerPoint

Excel

Adobe Acrobat

Jobbeschreibung

At Theory, we design clothes for people who move through the world with purpose. Founded in New York in 1997, Theory was built on the belief that exceptional fit, fabric, and style can change the way we dress and live. Today, our effortless, timeless, and versatile designs are brought to life through exceptional materials and striking fits, inspiring everyday confidence so our customers can make their mark.

Rooted in the energy and refinement of New York City, Theory creates a modern wardrobe that balances function, sophistication, and ease. From our atelier in the Meatpacking District, we prioritize thoughtful design, innovation, and craftsmanship—partnering with world-renowned mills to develop signature materials and products that support real life.

As part of Fast Retailing, Theory continues to grow with a global mindset and a shared commitment to creativity, collaboration, community, and conscious design. Together, we harness the power of clothes to change the world, creating products and experiences that help people feel confident, connected, and ready for what comes next.

The Role:

The Sample Assistant will provide dedicated support to the Senior Studio Merchandiser across seasonal creative, merchandising, and studio initiatives. This role is responsible for sample coordination, studio organization, product preparation, and on-the-ground project support to ensure seasonal projects are executed efficiently and with operational excellence. The Sample Coordinator will work cross-functionally with Merchandising, Marketing, Creative, and Production to maintain organization and product readiness across multiple concurrent projects, including style-outs, fittings, photoshoots, seasonal presentations, meetings, and magazine production.

This role will serve as the central point of coordination for seasonal samples, maintaining visibility into sample location, status, availability, and cross-functional usage to improve planning and maximize sample utilization.

Responsibilities:

• Support the Senior Studio Merchandiser with day-to-day sample coordination across style-outs, fittings, photoshoots, presentations, meetings, e-commerce, editorial, and magazine production. An estimated 1,000 samples per season
• Assist Global Merchandising teams with the organization and management of seasonal sample sets, supporting a clear and efficient sample handoff process across teams and regions.
• Receive, organize, label, and track seasonal samples to ensure accurate inventory and timely availability for projects.
• Support seasonal sample audits and inventory reconciliation across multiple concurrent productions.
• Create and maintain sample visibility tools; Maintain and communicate current sample status, location, availability, and upcoming needs across cross-functional teams.
• Coordinate sample movement between Merchandising, Marketing, Creative, Production, and external partners while maintaining clear documentation.
• Maintain studio sample organization, including racks, accessories, footwear, and styling equipment.
• Pull, prepare, organize, and reset product for style-outs, fittings, presentations, meetings, and photoshoots.Identifying missing or unavailable product and coordinating resolution.
• Manage post-project sample reconciliation, returns, and reorganization to ensure all product is accurately accounted for.
• Identify and escape sample conflicts, competing priorities, missing product, and timing risks to ensure critical business needs are supported.
• Partner with the Studio Coordinator and Production team to support daily studio operations and production preparation during high-volume periods.
• Provide cross-functional support across Styling, Merchandising, Creative, and Studio Production to keep seasonal projects organized, efficient, and on schedule.
• Assist with additional sample, studio, and operational needs as assigned.
• Monitor sample condition and product integrity, flagging damages, alterations, losses, or other issues and coordinating appropriate follow-up.

Ideal Qualifications

• Bachelor's degree in Fashion Merchandising, Fashion Marketing, Styling, or related field preferred.
• Internship or previous experience in fashion styling, merchandising, editorial, or sample management.
• Strong organizational skills with exceptional attention to detail.
• Comfortable working in a fast-paced studio environment managing multiple priorities.
• Proficient in Microsoft Office, PowerPoint, Excel, and Adobe Acrobat.
• Ability to lift and move garment racks, sample boxes, and styling equipment as needed.
• Strong communication and collaboration skills across creative and cross-functional teams.
• Passion for fashion, product storytelling, and visual presentation.

Salary: $60,000-65,000 per year*

*The offered salary or salary range is based on several factors, including, but not limited to, overall experience, relevant experience, education level, certifications, applicable skills and expertise, and location of the position.

As an Equal Opportunity Employer, Theory LLC does not discriminate against applicants or employees because of race, color, creed, religion, sex, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or because of any other status or condition protected by applicable federal, state, or local law.