Photo Studio Assistant

Theory; New York (NY); On-site; USD 60,000 - 65,000; Full time

Job summary

The Studio Assistant at Theory will support Theory’s Creative Production team in New York, ensuring the studio is organized, production-ready, and efficient for seasonal campaigns and e-commerce shoots. You’ll provide hands-on production and administrative support both on-site and across workflows, partnering with producers and cross-functional teams.

The ideal candidate is proactive, highly organized, and comfortable balancing studio operations with fast-moving creative productions,

Qualifications

• 1-3 years of experience in studio coordination, creative production, fashion, photography, or related environment.
• Highly organized and detail-oriented with the ability to manage multiple priorities in a fast-paced setting.
• Proactive, resourceful, and solutions-oriented with a strong sense of ownership.
• Strong written and verbal communication skills and a collaborative, service-minded approach.
• Professional and confident when working with internal teams, senior leaders, creative talent, agencies, freelancers, and vendors.
• Comfortable coordinating calendars, studio schedules, shipments, vendors, and production logistics.
• Proficiency in Microsoft Office and comfort learning production, scheduling, and asset-management tools.
• Interest in fashion, photography, design; prior experience supporting photo or video shoots strongly preferred.
• Ability to be on-site and provide hands-on support with schedule flexibility.

Responsibilities

• Manage day-to-day organization and readiness of Theory’s New York studio for shoots.
• Support studio schedules, production logistics, and evolving project needs with the team.
• Assist with on-site production of e-commerce shoots, including planning and coordination.
• Coordinate production-related administrative tasks such as purchase orders and vendor onboarding.
• Coordinate studio bookings, calendars, meeting spaces, and visitor access.
• Maintain studio supplies, equipment, and shared spaces; identify workflow improvements.

Skills

Studio coordination

Creative production support

Organization & detail orientation

Communication skills

Team collaboration

On-site production support

Studio scheduling

Problem solving

Tools

Microsoft Office

Asset-management tools

Production scheduling software

Job description

At Theory, we design clothes for people who move through the world with purpose. Founded in New York in 1997, Theory was built on the belief that exceptional fit, fabric, and style can change the way we dress and live. Today, our effortless, timeless, and versatile designs are brought to life through exceptional materials and striking fits, inspiring everyday confidence so our customers can make their mark.

Rooted in the energy and refinement of New York City, Theory creates a modern wardrobe that balances function, sophistication, and ease. From our atelier in the Meatpacking District, we prioritize thoughtful design, innovation, and craftsmanship—partnering with world-renowned mills to develop signature materials and products that support real life.

As part of Fast Retailing, Theory continues to grow with a global mindset and a shared commitment to creativity, collaboration, community, and conscious design. Together, we harness the power of clothes to change the world, creating products and experiences that help people feel confident, connected, and ready for what comes next.

The Role:

The Studio Assistant supports Theory’s Creative Production team and reports to the Senior Creative Producer. Based in Theory’s New York creative environment, this role helps keep the studio organized, production-ready, and operating smoothly across seasonal campaigns, e-commerce shoots, content creation, and other brand initiatives, while providing hands-on production and administrative support for day-to-day e-commerce photoshoots.

The ideal candidate is proactive, highly organized, and comfortable balancing daily studio operations with the fast-moving needs of creative productions. This person will coordinate studio logistics, equipment, supplies, vendors, visitors, and shipments while partnering closely with producers and cross-functional teams to create an efficient, welcoming workspace.

Responsibilities

• Manage the day-to-day organization and readiness of Theory’s New York studio, ensuring the space is welcoming, orderly, stocked, and prepared for shoots and creative projects
• Partner with the Senior Creative Producer and Creative Production team to support studio schedules, production logistics, and evolving project needs
• Support day-to-day production of e-commerce photoshoots, including pre-production planning, scheduling, crew and talent coordination, shoot-day logistics, and production wrap, serving as the primary on-site production support under the direction of the Senior Creative Producer.
• Coordinate production-related administrative tasks, including purchase orders, vendor onboarding, expense tracking, and maintaining accurate production records
• Coordinate studio bookings, production calendars, meeting spaces, visitor access, and on-site activity
• Maintain studio supplies, production materials, equipment, storage areas, and shared spaces; identify and resolve needs proactively
• Coordinate equipment rentals, couriers, shipments, deliveries, returns, and the movement of samples and production materials
• Liaise with building management, facilities, security, vendors, and external production partners
• Welcome talent, agencies, freelancers, vendors, candidates, and other guests, ensuring a professional studio experience
• Assist with on-set production coordination, shoot preparation and wrap, including organizing materials, tracking assets, supporting daily shoot operations, and coordinating storage, returns, donation, or disposal after production
• Maintain accurate studio records, inventories, invoices, and related production documentation
• Identify opportunities to improve studio workflows, organization, and operational efficiency

Minimum Skills & Qualifications

• 1-3 years of experience in studio coordination, creative production, fashion, photography, advertising, events, office operations, or a related environment
• Highly organized and detail-oriented, with the ability to manage multiple priorities in a fast-paced setting
• Proactive, resourceful, and solutions-oriented, with a strong sense of ownership
• Strong written and verbal communication skills and a collaborative, service-minded approach
• Professional and confident when working with internal teams, senior leaders, creative talent, agencies, freelancers, and vendors
• Comfortable coordinating calendars, studio schedules, shipments, vendors, and production logistics
• Sound judgment and discretion when handling confidential information, unreleased product, and creative assets
• Proficiency in Microsoft Office and comfort learning production, scheduling, and asset-management tools
• Interest in fashion, photography, design, and creative production; prior experience supporting photo or video shoots, including production coordination and on-set logistics, is strongly preferred
• Ability to be on-site and provide hands-on support, including occasional schedule flexibility based on production needs

Salary: $60,000 - $65,000 per year*

*The offered salary or salary range is based on several factors, including, but not limited to, overall experience, relevant experience, education level, certifications, applicable skills and expertise, and location of the position.

As an Equal Opportunity Employer, Theory LLC does not discriminate against applicants or employees because of race, color, creed, religion, sex, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or because of any other status or condition protected by applicable federal, state, or local law.