Sales Support Specialist

Givaudan; Omaha (NE); On-site; USD 60,000 - 70,000; Full time

Job summary

Givaudan seeks a Sales Support and Team Administration professional in the United States to assist account managers, process samples, quotations, and regulatory documents. The role acts as a key liaison across departments, ensuring timely order fulfilment and well-organized team operations.

The candidate should have 3-5 years in administrative support, strong English and computer skills, and a high school diploma. This position supports multiple US sites from an established sales team in Omaha.

Qualifications

• 3-5 years of experience in an administrative support role.
• Strong computer literacy and navigating business systems.
• Attention to detail and knowledge of regulatory guidelines.

Responsibilities

• Support account managers by handling samples, quotations, and regulatory paperwork.
• Serve as administrative liaison between sales and other departments.
• Provide clerical support for conferences, workshops, and meetings.
• Assist in preparing documentation throughout the sales process.

Skills

Attention to detail

Regulatory awareness

Data handling

Time management

Communication skills

English proficiency

Education

High school diploma

Tools

SAP

IBIS

ATLAS

Pegasus

Job description

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with our customers, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There’s much to learn and many to learn from, with more than 17,000 employees around the world to explore ideas and ambitions with.

In the USA, we develop, market and produce a wide array of solutions from our 25 most innovative sites, based across the country. Stretch your skills, create and get inspiration from passionate colleagues. Every day, your energy, your thirst for knowledge, and your creativity will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

Pay Rate- $60k-$70K

Purpose

Support account managers in managing business opportunities and customer responses efficiently. Support administrative tasks to ensure smooth team operations per the team’s specific needs.

Core Responsibilities

Sales Support

• Manage accurate and timely input of information in relevant business systems (IBIS, SAP, ATLAS, Pegasus, etc.).
• Proactively support account managers' brief activity by processing and following up on sample requests, stability requests, offers & quotations, regulatory documentation, raw material checks, new demand plans, and trial orders
• Serve as a key administrative liaison between sales and other departments, ensuring seamless interdepartmental coordination and first-time order fulfilment
• Assist in preparing documentation and supporting paperwork throughout the sales process

Team Administration

• Provide clerical and organizational support for internal and external conferences, workshops, client activities, exhibitions, and internal meetings; may take the lead in organizing meetings.
• Perform administrative tasks related to office management and other team-specific needs
• Work independently and may train and coach junior Sales Support administrative staff

Academic Background

• High school diploma and above

Professional Experience

• 3-5 years of experience in administrative support role

Technical Skills

• Strong attention to detail and accuracy in work produced
• Knowledge of regulatory, safety, and other relevant guidelines
• Quick learner with the ability to apply new knowledge effectively
• Strong computer literacy and proficient in navigating business systems
• Strong data handling and system navigation skills
• Builds and maintains effective working relationships with colleagues
• Excellent interpersonal and communication skills
• Proficient in English (reading and writing); local language skills essential
• Effective planning and solid organizational skills
• Problem-solving skills
• Professional written and verbal communication
• Excellent time management and prioritization; capable of managing multiple tasks

Givaudan takes into consideration a wide range of factors that are utilized in making compensation decisions including, but not limited to, skill sets, experience and training, qualifications/certifications and education, and internal equity.

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.

You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.

Every essence of you enriches our world.

Diversity of perspectives fuels innovation and fosters deeper connections with our employees, customers, and partners. At Givaudan, we are dedicated to cultivating an inclusive environment where every individual’s voice is valued and has the power to shape our world. Join us in making a difference together.