Sales Support Representative

The Food Source International; Exton (PA); On-site; USD 42,000 - 60,000; Full time

Job summary

The Food Source International is seeking a Sales Support Representative focused on industrial ingredients and seasonings. You will provide administrative and operational support across the sales process, coordinating with R&D, Logistics, Accounting, and Operations.

You will prepare sales reports, quotes, and proposals, assist with pricing documents, and monitor orders, shipments, and invoicing. You will communicate with internal teams and clients to improve efficiency and customer satisfaction,

Qualifications

• 2+ years working with customers in a service-focused role.
• 2-3 years of experience in sales support, administrative, or customer service roles, preferably within the industrial ingredients, food manufacturing, or related sectors.
• Strong understanding of sales processes and ability to assist in creating quotes, proposals, and reports.
• Experience with data entry and maintaining accurate sales documentation.
• High school diploma or equivalent required; additional certifications or training in sales support, customer service, or logistics.

Responsibilities

• Serves as a key point of contact for the sales team, providing administrative and operational support throughout the sales process.
• Collaborates with Research and Development, Logistics, Accounting, and Operations to ensure timely order processing, inventory management, and delivery coordination.
• Prepares and maintains sales reports, customer records, and pricing documentation to support data-driven decision-making.
• Assists in the development of proposals, quotes, and product presentations while addressing customer inquiries and resolving issues promptly.
• Monitors order progress, tracks shipments, and ensures accurate billing and invoicing.
• Maintains clear communication with internal teams and external clients to streamline workflows and support business growth initiatives.
• Continuously identifies process improvements to enhance efficiency and customer satisfaction.

Skills

Sales reporting

Order tracking

Customer service

Data entry

ERP systems

Communication

Education

High school diploma

Tools

ERP software

Job description

The Sales Support Representative is focused on industrial ingredients and seasonings. This Sales Support Representative is a critical component of our sales operations, providing comprehensive support to ensure seamless execution of the sales process. The Sales Support Representative is integral to ensure smooth operations and effective communication across departments, including Research and Development, Logistics, Accounting, and Operations. The Sales Support Representative will be a proactive, self-motivated team player with strong communication, organizational, and problem-solving skills who thrives in a collaborative, fast-paced environment.

Essential Functions:

Serve as a key point of contact for the sales team, providing administrative and operational support throughout the sales process. Collaborate with Research and Development, Logistics, Accounting, and Operations to ensure timely order processing, inventory management, and delivery coordination. Prepare and maintain sales reports, customer records, and pricing documentation to support data-driven decision-making. Assist in the development of proposals, quotes, and product presentations while addressing customer inquiries and resolving issues promptly. Monitor order progress, track shipments, and ensure accurate billing and invoicing. Maintain clear communication with internal teams and external clients to streamline workflows and support business growth initiatives. Continuously identify process improvements to enhance efficiency and customer satisfaction.

Responsibilities/Skills/Abilities:

• Utilizes independent judgment to prepare sales reports, track order status, and monitor customer satisfaction, offering proactive solutions when issues arise.
• Has authority to make decisions on managing customer inquiries, provide product information, and address concerns, ensuring a high level of customer service.
• Regular communication with prospective and existing clients
• Processing orders utilizing a combination of tools such as ERP
• Planning and communicating order fulfillment timelines
• Collaborate with the team on customer and order priorities

KPI’s:

• # of order lines managed
• # of order types managed
• Service Metrics
• Customer order pattern
• Order date to creation date, to shipment date

The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Work Experience Requirements:

• 2+ years working with customers in a service-focused role
• 2-3 years of experience in sales support, administrative, or customer service roles, preferably within the industrial ingredients, food manufacturing, or related sectors.
• Strong understanding of sales processes and ability to assist in creating quotes, proposals, and reports.
• Experience with data entry and maintaining accurate sales documentation. Education/Knowledge Requirements:
• High school diploma or equivalent required; additional certifications or training in sales support, customer service, or logistics.

Reports To:

• Supervisory responsibilities: None
• Backup: Other Sales Support Representatives

Physical Requirements:

• Ability to sit or stand for extended periods while performing office-based tasks.
• Occasional lifting of office supplies, documents, or packages up to 25 pounds.
• Manual dexterity to operate office equipment, such as computers, printers, and phones.
• Ability to move between departments within the office and warehouse areas when necessary.
• Occasional travel may be required for meetings or site visits, depending on the role’s needs.

Work environment/Hours:

• Office-based, with opportunities to collaborate with cross-functional teams in a fast-paced, dynamic setting. The office is equipped with modern office tools and technology, including computers, phones, and software systems used for data entry, communication, and report generation.
• Full-time Office hours are typically 8:30-5:00 pm, Monday-Friday, with occasional overtime.

EEO:

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by the law.