Sales Support Coordinator

First American; Santa Ana (CA); On-site; USD 28,000 - 37,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k

PTO

Employee stock purchase plan

Job summary

First American in Santa Ana, CA is seeking an Administrative/Clerical Support professional to assist Sales Reps and Management, coordinate scheduling and travel, and prepare reports and proposals. You will support customer service, maintain sales databases like Salesforce, and help with training events and marketing materials while collaborating across teams to ensure accurate records.

The role emphasizes organization, communication, and teamwork; a high school diploma and 1–3 years of

Qualifications

• High School diploma or equivalent
• 1-3 years of experience
• Familiarity with sales database systems or Salesforce
• Good listening, verbal and written communication skills
• Good customer service skills
• Good organizational skills and the ability to multi-task

Responsibilities

• Provides a wide variety of administrative and clerical support to Sales Reps and/or Sales Management
• Scheduling/Travel arrangements
• Prepare reports and gather information on market conditions, sales results, forecasts and industry trends
• Maintains sales database systems (GAB, Sales Force etc.) across applicable systems
• Coordinates and supports marketing-related requests and creates/distributes marketing materials
• Delivers training and assists in training events; supports onboarding and soft skills training

Skills

Salesforce

MS Word

MS Excel

PowerPoint

Multi-tasking

Education

High School diploma or equivalent

Tools

Salesforce

Microsoft Word

Microsoft Excel

PowerPoint

Job description

WHO WE ARE

Join a team that puts its People First! First American's Direct division provides comprehensive title insurance protection and professional settlement services for real estate purchases, refinances and equity loans. Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. They are passionate about what they do, and we are equally passionate about fostering an environment where all feel welcome, supported, and empowered to be innovative and reach their full potential. Our inclusive, people-first culture has earned our company numerous accolades, including being named to the Fortune 100 Best Companies to Work For list for eleven consecutive years. We have also earned awards as a best place to work for women, diversity and LGBTQ+ employees, and have been included on more than 50 regional best places to work lists. First American will always strive to be a great place to work, for all. For more information, please visit www.careers.firstam.com.

WHAT WE DO

HOW YOU'LL CONTRIBUTE

ADMINISTRATIVE/CLERICAL SUPPORT

• Provide a wide variety of administrative and clerical support to Sales Reps and/or Sales Management
• Scheduling/Travel arrangements
• Expense reports
• May support sales representatives in account servicing

CUSTOMER SERVICE

• Assists in customer service functions.
• Acts as the team's resource and subject matter expert to answer questions and resolve issues

RECORD KEEPING & REPORTING

• Prepares and reviews sales contracts, agreements, proposals and presentations
• Prepares reports and gathers information on market conditions, sales results, forecasts and industry trends to support the activities of the sales organization
• Maintains sales database systems (GAB, Sales Force etc.) to ensure accuracy of orders, pricing, accounts and customer records across all applicable systems

MARKETING/SOCIAL MEDIA/EVENT PLANNING

• May coordinate the workflow of marketing-related requests
• Creates and distributes marketing materials such as flyers and brochures
• Updates social media and assists in tradeshow or event preparations

TRAINING & EDUCATION

• Participates in and conducts training programs within a functional area or unit, typically in a production environment
• May train an internal or external audience individually or in a group setting
• Delivers training to internal and/or external audiences on processes, services, products, computer applications, operating systems, programming and end-user training. May include onboarding training and soft skills training
• Coordinates and executes educational and training events. Assists in resourcing and logistics
• Other duties as assigned

WHAT YOU'LL BRING

Required Education, Experience, Certification/Licensure

• High School diploma or equivalent
• 1-3 years of experience

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

• Working knowledge of fundamental concepts, practices and procedures of the sales department/field
• Familiarity with sales database systems or software such as Salesforce
• Good listening, verbal and written communication skills
• Good customer service skills
• Establishes effective working relationships at the work group level
• Good organizational skills with the ability to multi-task, prioritize and follow up
• Proficient in Microsoft Word, Excel and PowerPoint

PAY RANGE

Pay Range: $20.31 - $27.09 Hourly

This hiring range is a reasonable estimate of the base pay range for this position at the time of posting. Pay is based on a number of factors which may include job-related knowledge, skills, experience, business requirements and geographic location.

NOTE

** Note that the following statements only apply to candidates who will be working from an unincorporated area within Los Angeles County. **

EEO STATEMENTS

First American will consider for employment all qualified applicants, including those with arrest or conviction records, in a manner consistent with the requirements of applicable state and local laws (e.g., the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act).

First American intends to conduct a review of an applicant's criminal history in connection with a conditional offer. First American reasonably believes that a criminal history may have a direct, adverse and negative relationship with the following material job duties for this position potentially resulting in the withdrawal of the conditional offer of employment: handling of confidential, proprietary or trade secret information belonging to First American or its customers, administrating or facilitating financial transactions, and the ability to meet customer-imposed criminal history requirements.

WHAT WE OFFER

By choice, we don't simply accept individuality - we embrace it, we support it, and we thrive on it! Our People First culture is inclusive for all employees - not just because it's the right thing to do, but because it's the key to our success. We are proud to foster an authentic and inclusive workplace For All. You are free and encouraged to bring your entire, unique self to work. First American is an equal opportunity employer in every sense of the term.

Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.