Sales Support Associate/Office Manager

Singer Equipment Company; Glenelg (MD); On-site; USD 55,000 - 65,000; Full time

Job summary

An established industry player is seeking a Sales Support Associate/Office Manager to enhance their dynamic team. This role is pivotal in supporting sales operations while managing daily office tasks. The ideal candidate will thrive in a collaborative environment, ensuring seamless communication and coordination. With a focus on growth, this position offers numerous opportunities for professional development. Join a company that values its employees and provides a competitive compensation package, fostering a culture of success and teamwork. If you're detail-oriented and proactive, this is the perfect opportunity for you!

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401K with Company Match

Paid Time Off

Paid Holidays

Short and Long Term Disability

Flexible Spending Account

Life Insurance

Qualifications

• 4-6 years of experience in administrative or sales support roles.
• Proficient in Microsoft Office and quick to learn internal platforms.
• Ability to handle complex tasks independently.

Responsibilities

• Support sales operations and manage office administration.
• Coordinate meetings, training sessions, and manage office files.
• Process incoming mail and assist with customer check deposits.

Skills

Administrative Support

Sales Coordination

Communication Skills

Organization

Multitasking

Microsoft Office

Accounting Basics

Education

High School Diploma

Notary Public License

Tools

Microsoft Office

Adobe Acrobat

Concur

Job description

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Why Singer?

Singer Equipment Company, is not just a seller of food equipment – we cultivate partnerships and amplify success. Singer isn’t just a place to work; it’s a place to thrive. We empower our employees, fostering an environment where they can grow professionally and contribute to something larger than themselves.

Why Singer?

Singer Equipment Company, is not just a seller of food equipment – we cultivate partnerships and amplify success. Singer isn’t just a place to work; it’s a place to thrive. We empower our employees, fostering an environment where they can grow professionally and contribute to something larger than themselves.

We are the proud recipient of the Foodservice and Supplies Dealer of the Year award for 2023. Our commitment to our customers has earned us an unbeatable reputation within our industry. This is your opportunity to join a winning team!

At Singer Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long-term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays.

Why You'll Love Working Here

• Make a Difference: Work with enthusiasm and integrity while ensuring communication, coordination and collaboration.
• Collaborative Spirit: Be part of a supportive and dynamic team environment.
• Growth Opportunities: Develop your skills and advance your career in a dynamic industry.
• Competitive Compensation & Benefits: Enjoy a rewarding package that reflects your contributions.
  
  

Responsibilities

The Sales Support Associate/Office Manager plays a key dual role in supporting sales operations and overseeing day-to-day office administration. This position provides direct support to sales leadership, manages division training and engagement calendars, performs essential data entry and accounting tasks, and ensures an efficient and organized work environment. The ideal candidate is proactive, detail-oriented, and excels in communication, coordination, and multitasking.

Sales Support

• Assist Executive Director, Sales and Director of Design with sales efforts, contract generation and lead management
• Coordinate meetings, demonstrations, and training session with vendors
• Track attendance and participation in trainings and events
• Coordinate with manufacturers and reps to arrange local training
• Organize and distribute sales training materials and resources
• Assist with planning and logistics for industry events, conferences, and team gatherings
• Execute on customer touch point initiatives such as thank you notes, cards, etc.
  
  

Office Management

• Serve as the primary point of contact for all office-related issues
• Greet and screen visitors; manage incoming calls, voicemail, mail, and packages
• Maintain confidentiality and secure handling of sensitive information
• Coordinate with HR to support employee onboarding, offboarding, organizational updates, job descriptions, and compliance with required postings
• Ensure new hires are fully equipped on Day One by coordinating with HR and IT
• Maintain a clean, organized workspace; oversee daily upkeep, supply inventory, and janitorial service (i
• Schedule and coordinate office maintenance, repairs, and equipment service
• Manage office files, including storage, archiving, and secure destruction
• Track and maintain records for license renewals, DOT compliance, vehicle inspections, registrations, spare keys, etc.
• Manage and maintain division engagement calendar, including training, events, and meetings
• Partner with corporate departments such as Marketing, Safety, and Training to ensure timely completion of division-wide initiatives
  
  

Accounting & Administrative Support

• Process incoming mail and customer check deposits daily
• Send ACH remittances to vendors
• Maintain and update Certificates of Insurance (COIs)
• Assist with monthly travel and credit card expense submissions using Concur
• Perform data entry and general accounting support as needed
• Other Duties as may be assigned
  
  

Experience & Education

Ideal Candidate Will Possess the Following Skills and Abilities

• 4–6 years of experience in administrative, office management, or sales support roles.
• Light accounting experience preferred but not required.
• Have, or obtain within 30 days of hiring, a Notary Public license
• Ability to handle complex tasks independently, escalating only advanced issues when needed.
  
  

Core Competencies

• Strong communication and interpersonal skills.
• Highly organized and detail oriented.
• Able to manage multiple priorities and meet tight deadlines.
• Proficient in Microsoft Office, Adobe Acrobat, and quick to learn internal platforms.
• Team-oriented with a proactive approach to problem-solving.
  
  

Work Location: Glenelg, MD / In-Office

Compensation: $55K-$65K

EOE/M/F/Veterans/Disability

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Wholesale

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