Sales Support Administrator

Mustang Cat; Houston (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive Pay

Full-Time Benefits: Medical, Dental, V

Vision

Paid Time Off & Holidays

401(k) with Employer Matching

Company-paid life insurance and long‑/

On-Site Medical Clinic

Tuition Reimbursement and Professional

Employee Assistance Program

Job summary

Mustang Cat seeks a detail-oriented Sales Support Administrator to provide administrative and financial support to the sales department, including managing contracts, costing, invoicing, and system registrations. This role oversees loaner equipment processes and supports accounting functions to ensure accurate quoting and reporting across platforms.

If you enjoy a fast-paced environment and collaborating with sales teams and lenders, this is a great opportunity to grow your career.

Qualifications

• Strong sense of urgency, organization, and attention to detail.
• Professional communication skills with ability to interact across all levels.
• Ability to work effectively in a high-pressure, deadline-driven environment.
• Knowledge of finance and leasing products, policies, and procedures.
• Proficiency in Microsoft Office and database systems.

Responsibilities

• Process and list all sales contracts in their respective system.
• Perform pre-costing analysis
• Invoicing all CMD sales department sales orders
• Recording/ Scoring all sales with the respective Caterpillar business system
• Registering machines and Worktools sold post sale in internal/external systems
• Review loaner requests and track loaners weekly
• Invoice customers for loaner incidentals/damages
• Submit loaner goodwill claims and ensure payment received
• Audit loaner recovery rate
• Costing on all equipment machines and Worktools
• Coding invoices
• Post sales registrations and audits (SIMSi, BIC, DBS, Foresight, Salesforce, Smarthsheet, VisionLink, Weiler, PSCS)

Skills

Finance knowledge

Attention to detail

Organizational skills

Professional communication

Microsoft Office

Database proficiency

Tools

Microsoft Office

Salesforce

Smartsheet

VisionLink

PSCS

Job description

Mustang Cat is seeking a detail-oriented Sales Support Administrator to provide administrative and financial support to the sales department, including managing contracts, costing, invoicing, and system registrations. This role oversees loaner equipment processes, supports accounting functions, and ensures accurate quoting, reporting, and auditing across business platforms.

If you enjoy working in a fast-paced environment, collaborating with sales teams and lenders, and providing support to sales operations, this is a great opportunity to grow your career.

What You’ll Do as a Sales Support Administrator:

Finance & Sales Support

• Receive, review, and list all sales contracts accordingly in their respective system.
• Perform pre-costing analysis
• Invoicing all CMD sales department sales orders
• Recording/ Scoring all sales with the respective Caterpillar business system
• Registering machines and Worktools sold in their respective business system (internal and external) post sale and delivery

Loaners

• Review loaner request, on rent, and off rent loaners as approved by management
• Track loaners weekly for loaner status report
• Invoice customers for loaner incidentals and damages
• Submit loaner goodwill claims and ensure payment has been received
• Auditing and reporting loaner recovery rate

Accounting Functions

• Perform costing on all equipment machines and Worktools
• EFC Reversals
• Coding invoices

Quoting, Registration, and Auditing Functions

• Post Sales registration and audit of registrations such as but not limited to (SIMSi, BIC, DBS, Foresight, Salesforce, Smarthsheet, VisionLink Weiler, PSCS, etc.)
• Provide Sales Reps EPP and Warranty quotes
• Provide pro-forma invoices for sales representatives to give to customers (Sales and RPO conversions)

What You’ll Need to Succeed as a Finance Analyst:

Required Qualifications

• Strong sense of urgency, organization, and attention to detail.
• Professional communication skills with the ability to interact across all levels of the organization.
• Ability to work effectively in a high-pressure, deadline-driven environment.
• Knowledge of finance and leasing products, policies, and procedures.
• Proficiency in Microsoft Office and database systems

Top Benefits for Mustang Cat Team Members:

• Competitive Pay
• Full-Time Benefits: Medical, Dental, Vision
• Paid Time Off & Holidays
• 401(k) with Employer Matching
• Company-paid life insurance and long-term disability coverage
• On-Site Medical Clinic
• Tuition Reimbursement and Professional Development Opportunities
• Employee Assistance Program