Sales Support & Admin Coordinator - Drive Pipeline & Wins

Haynes Group, Inc; Oxford (CT); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental and vision

401K + match

PTO

Job summary

Haynes Materials is seeking a dynamic Sales Support & Administration Coordinator to become the organizational backbone of our sales operation at the Oxford, CT location. You’ll keep the sales team organized, manage calendars, quotes, and CRM hygiene, and act as the connective tissue between Sales and Operations for smooth yard, dispatch, and production coordination.

You will drive visibility into the pipeline with dashboards and reports, support pricing updates and customer accounts, and may

Qualifications

• Energy and self-starting attitude with ability to keep moving pieces organized.
• Strong attention to detail and reliable follow-through.
• Comfort with technology and data, including spreadsheets, CRM, and dashboards.

Responsibilities

• Keep the sales team organized with calendars, follow-up cadences, and CRM hygiene.
• Own the follow-up process: track quotes, orders, and commitments.
• Build pipeline reports and dashboards for real-time visibility into bookings and forecast.
• Automate reminders, reporting, and lead/quote tracking to reduce manual work.
• Serve as liaison between Sales and Operations, translating pipeline activity for planning.
• Coordinate weekly/monthly sales meetings and prepare data and action items.
• Assist with order entry, quote prep, and customer setup in Fastweigh.
• Provide backup coverage at the scale house as needed.
• Flag issues or bottlenecks to leadership before they become problems.

Skills

High energy

Organizational skills

Tech-savvy

Clear communication

Sales support experience

Tools

Fastweigh CRM

Microsoft Office Suite

Excel

Job description

Haynes Materials is seeking a dynamic Sales Support & Administration Coordinator to become the organizational backbone of our sales operation at the Oxford, CT location. You’ll keep the sales team organized, manage calendars, quotes, and CRM hygiene, and act as the connective tissue between Sales and Operations for smooth yard, dispatch, and production coordination.

You will drive visibility into the pipeline with dashboards and reports, support pricing updates and customer accounts, and may