Sales Proposals Specialist

Medline; Chicago (IL); On-site; USD 73,000 - 110,000; Full time

Job summary

Medline is seeking a dedicated RFP/Proposal specialist to facilitate the end-to-end response process. You will craft proposals, analyze client needs, and ensure alignment with requirements.

Collaboration with Sales, Marketing, Finance, and Product teams is essential to gather accurate information and timely responses. You will prepare written responses for RFIs/RFPs, coordinate meetings, monitor timelines, and maintain a library of templates to streamline submissions.

Qualifications

• Bachelor’s degree in Business, Marketing, Communications, or related field.
• 2+ years of experience in sales analysis, marketing, business operations, product management or related area.
• Strong financial, accounting and problem-solving skills; ability to meet structured timelines.

Responsibilities

• Own end-to-end RFP response process from analysis to submission.
• Analyze and evaluate deal scenarios and contract terms.
• Coordinate with cross-functional teams to gather responses for each RFP.
• Prepare written responses to RFIs and RFPs and create proposals and presentations.
• Maintain RFP tracking and ensure compliance with formatting and delivery requirements.
• Conduct post-submission follow-up to address questions and reinforce interest.

Skills

Sales analysis

Marketing

Business operations

Product management

Education

Bachelor’s degree in Business/Marketing/Communications or related field

Job description

Job Summary

Facilitate the RFP / Proposal process to ensure Medline's offerings are accurately represented and aligned with the needs and requirements of the client. Craft proposals to help ensure that the company’s offerings are accurately represented and aligned with the needs and requirements of the client.

Major Responsibilities

• Responsible for the end-to-end RFP response process, from initial analysis to final submission, ensuring all deadlines are met.
• Analyze and evaluate deal scenarios and contract terms.
• Strategize with Sales field leadership on business proposals and presentation assembly.
• Prepare all written responses associated with Request for Information (RFIs) and Requests for Proposals (RFPs).
• Analyze and interpret Request for Proposal (RFP) documents to identify key requirements, deadlines, and evaluation criteria.
• Compose and edit content including Business Proposals, RFP/RFI responses, executive summaries, financial proposals, and presentations.
• Coordinate with cross-functional teams, including sales, marketing, finance, and product development, to gather necessary information and responses for each RFP.
• Coordinate meetings and conference calls with internal stakeholders (managers, sales representatives, sales specialists, and divisional staff) involved in RFP process.
• Navigate timelines to ensure project completion.
• Maintain follow-up communication for all submitted bids, including the maintenance of monthly RFP Tracking log detailing all prior and current RFP/Project submittals including Won/Loss/Pending metrics.
• Plan and prepare business presentations, financial proposals, data analysis and ad hoc proposal / presentation material.
• Facilitate proposal review, ensure edits are incorporate and manage final proposal submissions.
• Conduct post-submission follow-up with potential clients to address any questions, provide additional information, and reinforce the company’s interest in the opportunity.
• Ensure compliance with all proposal requirements, including formatting, content, and delivery specifications, to maximize the chances of success.
• Maintain Medline standard responses pertaining to customer questions.
• Maintain a comprehensive library of standard responses, templates, and supporting documents to streamline the RFP response process.
• Collaborate with sales, marketing and finance to develop, create and maintain proposal requirements and ensure content repositories provide accurate and timely data.

Minimum Job Requirements

• Education: Typically requires a Bachelor’s degree in Business, Marketing, Communications, or a related field.
• Work Experience: At least 2 years’ experience in sales analysis, marketing, business operations, product management or related area.
• Knowledge / Skills / Abilities: Ability to successfully apply standard financial, accounting and business problem-solving skills to business problems with multiple variables. Works well with structured timelines. Comfortable with collaborating with management levels within the organization. Significant attention to detail.

Compensation & Benefits

• Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.
• The anticipated salary range for this position: $73,000.00 - $110,000.00 Annual The actual salary will vary based on applicant’s location, education, experience, skills, and abilities.
• This role is bonus and/or incentive eligible.
• Medline will not pay less than the applicable minimum wage or salary threshold.
• Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average.
• For roles where employees work less than 30 hours per week, benefits include 401(k) contributions, paid time off, as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.
• For a more comprehensive list of our benefits please click here.

Equal Opportunity Statement

Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.

Company Culture

We’re dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best. Explore our Belonging page here.

Company Overview

Medline is the largest provider of medical-surgical products and supply chain solutions serving all points of care. Through its broad product portfolio, resilient supply chain and leading clinical solutions, Medline helps healthcare providers improve their clinical, financial and operational outcomes. Headquartered in Northfield, Illinois, the company employs more than 43,000 people worldwide and operates in more than 100 countries and territories. To learn more about how Medline makes healthcare run better, visit www.medline.com.