Sales Project Coordinator — Drive Projects End-to-End

Kelly Generator & Equipment Inc; Annapolis (MD); On-site; USD 45,000 - 70,000; Full time

Job summary

Kelly Generator & Equipment Inc is seeking a Sales Project Coordinator to support our New Unit Sales team in managing generator project lifecycles from order entry through delivery, startup, and closeout.

The right candidate is organized, detail-oriented, and adept at collaborating with Sales, Service, Purchasing, Logistics, Engineering, and Finance to keep projects moving efficiently and ensure a superior customer experience.

Qualifications

• 2–5 years of experience in project coordination, sales support, customer service, project administration, or a related role.
• Associate degree or equivalent combination of education and experience.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• High attention to detail and commitment to accuracy.
• Proficiency with Microsoft Office (Excel, Outlook, Word).
• Experience working with CRM, ERP, or project management software.

Responsibilities

• Serve as the internal project coordinator after receipt of customer purchase orders.
• Act as the liaison between customers and Kelly Generator & Equipment throughout the project lifecycle.
• Coordinate project activities between Sales, Service, Purchasing, Logistics, Engineering, and Finance.
• Monitor project schedules and proactively communicate status updates to customers and internal stakeholders.
• Maintain accurate project documentation from project kickoff through completion.
• Process customer orders and verify order accuracy.
• Create and maintain project records within company systems.
• Manage purchase orders, proposals, pricing documentation, and project tracking.
• Coordinate customer credit applications, bonding documentation, and vendor requirements.
• Prepare and process project change orders.
• Maintain complete electronic project files and supporting documentation.
• Coordinate equipment releases and project scheduling.
• Order project-related materials once projects are released.
• Review and release tank drawings and customer submittals.
• Track customer approvals and ensure projects progress through required milestones.
• Coordinate generator startup scheduling with the Service Department.
• Assist in resolving project issues quickly while maintaining a positive customer experience.
• Support the Sales Team with bid preparation, estimating assistance, and proposal coordination.
• Assist with expedited customer quotations when required.
• Maintain vendor applications and bid board registrations.
• Prepare recurring sales reports and project status updates.
• Provide administrative support to the Director of Sales and Sales Team.
• Cross-train with Purchasing and Logistics to support operational needs.

Skills

Organizational skills

Communication

Time management

Microsoft Office

CRM experience

ERP experience

Project coordination

Education

Associate degree

Tools

CRM

ERP

Job description

Kelly Generator & Equipment Inc is seeking a Sales Project Coordinator to support our New Unit Sales team in managing generator project lifecycles from order entry through delivery, startup, and closeout.

The right candidate is organized, detail-oriented, and adept at collaborating with Sales, Service, Purchasing, Logistics, Engineering, and Finance to keep projects moving efficiently and ensure a superior customer experience.