Estimator

Kelly Generator & Equipment Inc; Owings Mills (MD); On-site; USD 50,000 - 70,000; Full time

Job summary

Kelly Generator & Equipment Inc. is seeking a Sales Project Coordinator for the New Unit Sales team to manage generator project flow after purchase orders, coordinating from entry to delivery, startup, and closeout.

The ideal candidate is organized, customer-focused, and thrives in a fast-paced environment while collaborating with multiple departments to ensure an exceptional customer experience.

Qualifications

• High school diploma or equivalent required.
• Associate's degree in Engineering Tech, Construction Mgmt, Business Admin, or related field.
• 2–5 years in estimating, inside sales, project coordination, customer service, or technical sales support.
• Experience reviewing construction drawings, specs, or technical docs.
• Experience coordinating multiple projects or quotations simultaneously.
• Proficiency with Microsoft Office, especially Excel.

Responsibilities

• Review drawings, specs, and bid documents to determine project requirements and equipment scope.
• Prepare quotations and proposals based on customer specifications.
• Coordinate RFQs with contractors, engineers, manufacturers, and vendors.
• Identify missing or conflicting information and seek clarification.
• Communicate pricing, lead times, and product data with vendors.
• Enter and update opportunities, quotes, and customer data in the CRM.
• Support Sales Engineers and Outside Representatives during quotation and sales processes.
• Respond to customer inquiries regarding new unit sales promptly.
• Track quotations and meet deadlines; maintain project files.
• Collaborate with internal teams for smooth project handoffs after award.
• Develop knowledge of generator systems and related products.
• Build strong relationships with customers, contractors, manufacturers, and team members.

Skills

CRM software

Microsoft Excel

Project coordination

Vendor coordination

Sales support

Education

Associate's degree in Engineering Technology, Construction Management, Business Administration, or related field

Equivalent work experience

Tools

CRM systems

Microsoft Office Suite

Job description

Description

Location: Owings, MD

Department: New Unit Sales

Position Summary

Kelly Generator & Equipment is seeking a highly organized and customer-focused Sales Project Coordinator to support our New Unit Sales team. This position serves as the primary coordinator for commercial and industrial Generac generator sales projects after a customer purchase order has been received, ensuring projects move efficiently from order entry through delivery, startup, and closeout.The ideal candidate is detail-oriented, thrives in a fast-paced environment, enjoys working with multiple departments, and takes pride in delivering an exceptional customer experience.

Duties/Responsibilities

• Review project drawings, specifications, and bid documents to determine project requirements and equipment scope.
• Prepare accurate equipment quotations and proposals based on customer specifications.
• Coordinate RFQs with contractors, engineers, manufacturers, and vendors to obtain complete project information.
• Identify missing or conflicting information within plans and specifications and proactively seek clarification.
• Communicate with vendors to obtain pricing, lead times, technical data, and product information.
• Enter, maintain, and update opportunities, quotes, and customer information within the CRM system.
• Support Sales Engineers and Outside Sales Representatives throughout the quotation and sales process.
• Respond to incoming customer inquiries related to new unit sales in a professional and timely manner.
• Track multiple quotations and ensure deadlines are met.
• Maintain organized project files and documentation.
• Collaborate with internal departments to ensure smooth project handoff after project award.
• Develop and maintain a strong understanding of generator systems, power generation equipment, and related products.
• Build positive working relationships with customers, contractors, manufacturers, and internal team members.
• Perform other duties as assigned.

Education/Experience

Required

• High school diploma or equivalent required
• Associate's degree in Engineering Technology, Construction Management, Business Administration, or a related field.
• Equivalent work experience may be considered in lieu of formal education.
• 2–5 years of experience in estimating, inside sales, project coordination, customer service, or technical sales support.
• Experience reviewing construction drawings, specifications, or technical documentation.
• Experience coordinating multiple projects or quotations simultaneously.
• Proficiency with Microsoft Office, particularly Excel.

Preferred

• Experience in power generation, electrical, industrial equipment, construction, HVAC, or mechanical industries.
• Experience supporting outside sales teams.
• Experience using CRM software.

What You'll Bring

• Ability to read and interpret construction drawings and project specifications.
• Strong analytical and problem-solving skills.
• Excellent organizational and time management abilities.
• Exceptional attention to detail.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong customer service orientation.
• Ability to work independently while collaborating effectively with cross-functional teams.
• High level of professionalism and accountability.
• Proficiency with Microsoft Office Suite and CRM software.
• Ability to quickly learn technical products and applications.