Sales Project Admin

STIHL Inc.; Virginia Beach (VA); On-site; USD 65,000 - 80,000; Full time

Job summary

STIHL Inc. in Virginia Beach is seeking a Project Administrator to support the Sales Department by coordinating operational activities, timelines, and workflows to ensure sales initiatives run smoothly.

You will partner with Finance, Purchasing, Marketing, IT, and dealers to manage logistics, reporting, and documentation, while maintaining organized records and project files. The ideal candidate has an Associate’s or Bachelor’s degree, PMP preferred, 3–5 years of experience in project

Qualifications

• Associate’s degree with PMP Certification or Bachelor’s degree preferred.
• 3–5 years of relevant experience preferred.
• Strong understanding of project coordination fundamentals.

Responsibilities

• Coordinate planning, timelines, and deliverables across sales projects.
• Maintain trackers, reports, and documentation; update leadership on progress.
• Organize meetings, events, and travel logistics.
• Provide administrative support to Sales leadership.
• Track project expenses and vendor costs; report variances.
• Prepare presentations and customer communications.

Skills

Project coordination

Scheduling

Communication

Administrative support

Budget tracking

Education

Associate’s degree

Bachelor’s degree

PMP Certification

Tools

Microsoft Office Suite

Project management software

Job description

As a family-owned company,it’sthe people who continue to make STIHL a successful, world-class brand.Since revolutionizing the forestry industry in Germany with the first electric chainsaw in 1926, the STIHL name hasremainedsynonymous with outstanding innovations, high-qualityproductsand comprehensive service.

With competitive compensation, excellentbenefitsand exciting growth potential, it isa great timeto join the STIHL team!

WhyYou’llLove Working at STIHL:

• Competitive paywith multiple bonus opportunities and potential for annual merit increases
• Robust retirement offeringsincluding:
  • A fully vestedPension Planafter 5 years
  • A401(k)with generous employer match
• Paid time offin addition to11 Paid Holidays
• A strong culture ofstability, community, and innovation
• Compensation: $65,000 - $80,000 per year. Actual compensation will depend on experience, qualifications, and internal equity

About You

You are a results-driven professional with experience coordinating projects, managing timelines, and supporting cross-functional teams to ensure initiatives are delivered efficiently and on schedule. Known for strong organizational, communication, and administrative skills that help keep operations aligned and business objectives moving forward.

Purpose

The Project Administrator supports the Sales Department by coordinating operational activities, project details, timelines, and workflows to ensure sales initiatives and programs are executed efficiently and on schedule. This role partners closely with sales leadership and cross-functional teams to manage logistics, reporting support, documentation, and administrative operations, enabling the department to effectively support business growth, customer engagement, and strategic sales initiatives. By combining strong project coordination skills with reliable administrative support, the Project Administrator helps keep sales initiatives organized, aligned, and moving forward.

Job Duties & Responsibilities

• Project Coordination & Tracking: Support the planning, coordination, and execution of sales projects, initiatives, and programs by managing timelines, deliverables, milestones, and dependencies across multiple priorities.
• Workflow & Status Management: Maintain project trackers, schedules, reports, and documentation; provide regular updates to sales leadership on project progress, risks, outstanding action items, and upcoming deadlines.
• Meeting & Event Logistics: Coordinate sales meetings, leadership reviews, training sessions, dealer events, and working meetings, including scheduling, agendas, materials preparation, room setup, IT/AV coordination, and follow-up notes.
• Administrative Support: Provide ongoing administrative support to Sales department leadership, including calendar management, travel coordination, expense report processing, and general departmental support activities.
• Budget Tracking Support: Track sales-related project expenses, invoices, event costs, and spend against approved budgets, providing visibility and updates to sales leadership without ownership of budget creation.
• Communication & Documentation: Support internal and external communications related to sales initiatives, including preparation and distribution of presentations, reports, follow-ups, meeting materials, and customer or dealer communications.
• Cross-Functional Coordination: Partner with internal teams such as Finance, Purchasing, Marketing, IT, Distribution, and external vendors to support sales operations, projects, meetings, and event logistics.
• Process & Organization: Maintain organized records, project files, sales documentation, and shared departmental resources; identify opportunities to improve coordination processes and operational efficiency within the Sales Department.
• Professional Representation: Act as a reliable point of contact for internal stakeholders, dealers, vendors, and project participants, representing the Sales Department with professionalism, responsiveness, and attention to detail.
• Additional Responsibilities: Support special projects and perform other duties as assigned to advance Sales Department goals and business objectives.

Specifications

• Associate’s degree with PMP Certification or Bachelor’s degree preferred; equivalent combination of education and experience may be considered.
• 3–5 years of relevant experience preferred.
• Strong understanding of project coordination fundamentals
• Proven ability to manage multiple sales-related projects and priorities simultaneously
• Excellent organizational and time-management skills
• Clear and professional written and verbal communication skills
• Ability to coordinate meetings, events, and operational logistics, including scheduling, IT/AV setup, materials preparation, travel coordination, and vendor support.
• Experience tracking project budgets, invoices, expenses, and approvals
• Strong interpersonal skills and the ability to collaborate effectively with sales leaders, dealers/customers, vendors, and cross-functional business partners.
• Adaptability and problem-solving skills, with the ability to respond to changing priorities while keeping projects and deliverables on track.
• Professional judgment and discretion when handling sensitive business information and leadership communications.
• Proficiency in Microsoft Office Suite and comfort working in project management, reporting, or collaboration tools.