Payroll Administrator

STIHL USA; Virginia Beach (VA); On-site; USD 57,000 - 72,000; Full time

Benefits offered by this job

Competitive pay

Medical, Dental & Vision Insurance

Onsite Health & Wellness Center

Life Insurance

Disability

Pension Plan

401(k) match

Paid holidays

Job summary

STIHL USA is seeking a Payroll Administrator in Virginia Beach to provide senior-level payroll support to the Manager of Payroll. You will maintain system accuracy, oversee payroll cycles, manage accounting entries and reconciliations, and ensure compliance with federal, state, and local regulations.

You will design and deliver timekeeping and payroll-related training, handle ad-hoc data pulls, and collaborate with HR and Finance to meet evolving business needs.

Qualifications

• 3-5 years of related work experience.
• Bachelor’s degree, or equivalent combination of education and experience preferred.
• FPC/CPP preferred.
• Experience with end-of-year payroll closing activities, including W-2 preparation/review, year-end adjustments, and reconciliation of annual totals.

Responsibilities

• Process payroll timely and accurately, ensuring compliance with regulations.
• Oversee timekeeping records, reimbursements, bonuses, and deductions prior to payroll processing deadlines.
• Submit payroll inputs to UKG Managed Services; act as internal point of contact for processing questions and corrections.
• Lead monthly and annual closings and assist with audits to document internal controls.

Skills

Payroll processing

Timekeeping

UKG

Reporting

Compliance

Education

Bachelor's degree

FPC/CPP

Tools

UKG

UKG Managed Services

Job description

As a family-owned company, it’s the people who continue to make STIHL a successful, world-class brand. Since revolutionizing the forestry industry in Germany with the first electric chainsaw in 1926, the STIHL name has remained synonymous with outstanding innovations, high-quality products and comprehensive service.

We are seeking a Payroll Administrator to join the team. With competitive compensation, excellent benefits and exciting growth potential, it is a great time to join the STIHL team!

Why You’ll Love Working at STIHL:

• Competitive pay with multiple bonus opportunities and potential for annual merit increases
• Excellent health benefits including Medical, Dental & Vision Insurance
• Onsite Health & Wellness Center for employees and eligible family members
• Company-paid Life Insurance and Short & Long-Term Disability
• Robust retirement offerings including:
• A fully vested Pension Plan after 5 years
• A 401(k) with generous employer match
• Paid time off including 11 Paid Holidays
• A strong culture of stability, community, and innovation
• Compensation: $56,500-$72,000 per year. Actual compensation will depend on experience, qualifications, and internal equity.

About You

You will provide senior-level support to the Manager of Payroll, ensuring all payroll functions are processed timely, accurately, and in compliance with applicable regulations. You will be responsible for system maintenance, oversight of all payroll cycles, accounting entries and reconciliations, reporting, tax filings, and management of required interfaces. You will maintain a strong control environment to support accuracy, integrity, and compliance.

Job Duties & Responsibilities

• Reviews and manages the collection of accurate and approved timekeeping records, employee reimbursements, bonus payments, other miscellaneous payments and deductions prior to the deadline for payroll processing.
• Designs and delivers timekeeping and payroll-related training and assistance to all end-users, exercising judgement on content and approach based on observed compliance gaps.
• Submits payroll input files to UKG Managed Services and serves as an internal point of contact for routine processing questions, corrections, and discrepancy resolution.
• Acts as back-up support for global and expatriate payroll data collection and processing.
• Responds to escalated employee questions from UKG‘s Employee Engagement Center, providing STIHL-specific context and resolution for issues beyond the Center's scope; loops in the Senior Payroll Analyst or Payroll Manager for complex or policy-interpretation matters.
• Partners with Human Resources and Finance to troubleshoot issues, determine ways to meet new and changing business requirements, and adapt payroll systems and processes as needed.
• Identifies and evaluates opportunities for process improvement, recommending and leading implementation of approved changes in partnership with the Payroll Manager and team.
• Maintains ongoing education and knowledge of payroll laws and regulations (federal, state, and local) to ensure compliance for STIHL inc.
• Leads assigned components of monthly and annual closings and internal operational and external financial audits, ensuring documentation of internal controls and compliance with company policies.
• Manages routine UKG system maintenance tasks (e.g., updating pay codes, deduction codes, etc.), building familiarity with system configuration over time
• Partners with the HR Analyst and other HR team members with ad-hoc projects that intersect with payroll, providing data pulls, administrative, and system support as needed.
• Creates ad-hoc reports from variety of systems, to include attendance hours, G/L, payroll, and monthly reporting to management.
• All other duties and responsibilities as assigned.

Specifications

• 3-5 years of related work experience required
• Bachelor’s degree, or equivalent combination of education and experience preferred
• FPC/CPP preferred
• Experience supporting end-of-year payroll closing activities, including W-2 preparation/review, year-end adjustments, and reconciliation of annual totals
• Experience with internal and external payroll audits, including self-auditing practices, documentation of internal controls, and responding to auditor requests