Sales Order Management Rep II-III

Ebara Technologies Incorporated; Boise (ID); On-site; USD 42,000 - 56,000; Full time

Job summary

EBARA seeks an organized Orders Administrator in Boise, Idaho to process customer orders and coordinate with manufacturing, logistics, and accounting to ensure timely fulfillment.

You will maintain customer files, prepare sales orders with proper approvals, and provide weekly status updates. Strong MS Office skills and excellent communication are essential for success in this role.

Qualifications

• Must have strong MS Office skills including Excel, Word, Outlook, and PowerPoint.
• Excellent written and oral communication abilities essential.
• Detail oriented with good organizational skills.
• Experience in a professional office setting preferred.

Responsibilities

• Process orders for materials or merchandise from direct customer contact.
• Create and monitor work orders to meet production and customer requirements.
• Create sales orders with proper documentation and approvals.
• Maintain customer files with POs, sales orders, and related info.
• Track shipments, delivery, and backlog; provide internal reports.

Skills

MS Office

Written and verbal communication

Detail oriented

Teamwork

Customer relations

Education

High School diploma or equivalent

Associate’s degree (preferred)

Tools

Excel

Word

Outlook

PowerPoint

Job description

POSITION SUMMARYUnder direct supervision, responsible for processing orders for materials or merchandise from direct customer contact.ESSENTIAL FUNCTIONSResponsible for processing orders for materials or merchandise from direct customer contact. (Essential)Create and monitor work orders to meet production and customer requirements. (Essential)Create sales order’s ensuring proper documentation and approvals are obtained prior to order booking. (Essential)Maintain customer files with sales purchase orders, sales orders, and other information. (Essential)Track sales shipment, delivery, and backlog activities, providing internal sales reports when needed. (Essential)Provide technical assistance to customers and sales personnel via telephone. (Essential)Act as a Liaison between customers and manufacturing, logistics, purchasing, sales, field service, and accounting to resolve status, production, delivery, and billing inquiries. (Essential)Provide status and data for weekly customer reporting. (Essential)Coordinate cross-functional activities between Sales, Manufacturing, Supply Chain, Purchasing, and Field Service teams to ensure timely order fulfillment. Essential)Coordinate customer escalations and delivery issues to ensure timely resolution. (Essential)Comply with EBARA safety policies, including participation in and completion of all required safety training. (Essential)Maintain clean and safe working environment compliant with Ebara safety policies. (Essential)Perform other duties as assigned. (Non-essential)POSITION QUALIFICATIONSCompetency Statement(s)The ability to perform the identified essential functions of the classification, including the operation of any machinery and/or equipment that is associated with performing the essential functions.The ability to perform the essential functions of the position in a cross cultural, demanding and dynamic environment.The ability to perform the essential functions of the position without posing a direct threat of harm to him/herself, others or property.The ability to adhere to EBARA personnel policies and practices, including the attendance and punctuality requirements.The ability to work well under pressure, meet multiple and sometimes competing deadlines, and at all times demonstrate cooperative behavior with colleagues and supervisors.EducationHigh School diploma, Associate’s, or equivalent experience.ExperienceFour (4) to Six (6) years administrative experience, preferably in a professional office setting.Working knowledge of general policies and procedures.Strong Customer Relations skills.SKILLS & ABILITIESSufficient PC skills to manage information and good ten key data entry skills.Working knowledge of MS Office products including Excel, Word, Outlook, and PowerPoint.Strong relationship building skills with ability to collaborate and work effectively with internal colleagues and customer.Demonstrated teamwork and organizational skills.Demonstrated excellent written and oral communication skills.Must be detail oriented.